Finance Coordinator Assistant

MISSION Goal/purpose:   The finance coordinator assistant will bring his support to the coordination of all administrative, accounting and financial services associated with the mission. As a finance coordinator assistant, he/she contributes to the financial balance of the mission and for ensuring that all Solidarités International procedures, donor procedures and all laws of the country in which Solidarités International is intervening are respected.   JOB List of main tasks:   Analysis of the socio-economic context • Gather information on the development of exchange rates  and prices • Propose analysis to Finance Coordinator on socio-economic context   Team management • Identify needs in administrations team and propose capacity building action plan to Finance Coordinator • Train and appraise the financial administrative team in close collaboration with Finance Coordinator • Plan and supervise the activities of the financial administrative team on request of Finance Coordinator   Financial, accounting and budgetary management • Consolidate the mission’s monthly closing accounts • Verify the accounts before they are sent to headquarters • Contribute to the consolidation and check the  Allocation boards upon Finance Coordinator request • Prepare monthly frozen Budget follow up and contribute to consolidation if needed • Train the mission’s senior staff in how to use the  Budget Follow up and Operational Follow Up • Prepare and assist with possible audits or inspections • Integrate the new donor contracts into the financial management of the mission’s projects, adhering to Solidarités International procedures • Prepare and supervise the Beirut monthly closing, review and integration of the accounting in Beirut • Verify the accounting files before they are sent to HQ • Monitor functioning costs in Beirut • Assist in formulating budgets for new projects   Administrative management of the mission • Review contract to partners and propose improvement to Finance Coordinator • Coordinate paper and digital record-keeping, as well as ensuring the security of administrative documents • Organize the quarterly mailing of administrative archives to headquarters after validation of the Internal Control Department   Cash management • Follows the cash flows between headquarters and the mission, and ensure that bases receive supplies • Compile and monitor cash flow forecasts and forward them to headquarters • Manage transfers and monitor the security of funds • Supervise the upkeep and security of cash-boxes in Beirut • Supervise account keeping in Beirut, monitor cash balances • Monitor bank books for the mission   Reporting/communication • Ensure that Solidarités International’s in-country registration is followed up • Ensure proper archiving of financial contracts and correspondence with donors • Support Finance Coordinator in relationships with the administrative authorities at the national level. • Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so • Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force • Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order • Supervise the sending of administrative files of the closed programs to the HQ according to the defined calendar • Ensure that administrative reports are made to the coordination according to the Solidarités administrative calendar • Consolidate administrative packs monthly and pass on to the administrative coordinator. • Provide to the financial coordinator with all information needed to draft intermediary and final reports     ORG CHART POSITION (reporting and functional relationships) Line manager: Administrative Coordinator Line report(s) on base: Functional manager:  Administrative and Logistic Coordinator Functional report(s):