Finance Officer

General objective:

The Finance Officer ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and mission archiving accounting documents.

S/He is in charge of his/her cash box security.

S/He is in charge of Voucherization & Digitalization at coordination.

Accountancy checking, and integrating the cash Journals in SAGA.

Be a part of any upcoming audit, by preparing and collecting the required documents from the auditors by respecting the deadlines.

The main challenges:

be familiar with SI financial procedures/policies in a short time, in order to be able to handle the cash box.

Work on the accounting software (SAGA)

Monitor the exchange rates, and make sure to apply the correct exchange rates in the accountancy.

Priorities for the 2/3 first months:

Handle the cash box, and proceed with the payments at coordination.

Voucherize & digitalize of finance documents at coordination.

Responsibilities and main activities:

• Archive accounting documents in accordance with Solidarités International procedures, after a final check of supporting documentation.
• Ensure the voucherization, and digitalization at coordination level are done on time.
• Collect all the archives from each base and check all the received files.
• Prepare all financial documents for daily coordination payment such as Per diem, prepaid mobile cards, allowances, , receipts of payment, bank letters, cheques, cash counts…. in accordance with SI procedures
• In coordination with logistic department manage the monthly charges payments (generator, building charges, water gallons, office supplies)
• Carry out withdrawals and payment of advances, in accordance with established procedures
• Keep the advance, and scratch cards FU books.
• Handle the cash box and proceed with all cash payments at coordination.
• Keep the bank & cash Journals at coordination,
• Ensure cash box security and confidentiality of information.
• Record budget allocations and accounting codes of the expenses
• Before recording, check that the supporting documents complies with Solidarités International procedures
• Ensure that accounting documentation are translated if necessary
• Report the liquidation needs to fill the cash box
• Check cash balances daily and report any discrepancies to the line manager
• Integrate & consolidate the cash & bank journals of coordination, and the accountancy of the bases in SAGA.
• Accountancy first checking and report the discrepancies to the line manager.
• Collect the required financial documents for an audit.
• Visit the bases to support the finance team

Reporting/Communication

ORG CHART POSITION (reporting and functional relationships)

Line manager: Deputy Finance Coordinator

Line Report(s) Deputy Finance Coordinator & Finance Coordinator

Functional Manager: Deputy Finance Coordinator

Functional Report(s): Deputy Finance Coordinator & Finance Coordinator
 

PROFILE NEEDED

Studies : Essential Degree in finance/accounting. highly desirable

Experience : At least one year of relevant work experience in the same position, desirably with other INGO.

Language : English

IT : Good computer/Excel skills, SAGA knowledge is a plus.

Qualification :

Ability to organize and prioritize workload independently, using initiative when appropriate

Detail oriented

Interest in and commitment to SI’s activities, enthusiasm towards humanitarian matters.

SI WILL OFFER YOU

A salaried post :  1,325 USD as basic salary

Vacation : 1.75 paid leave per month

Social and medical cover