Human Resources Assistant - North Lebanon

MISSION

Goal / Purpose:

At his/her assigned base level, the human resources assistant supports the administrator in the processing of all tasks relating to Human Resources.

ROLES AND RESPONSIBILITIES:

List of principal activities:

Administrative management of personnel:

• Participate in the organization of training and ensure that all trainings attended are recorded in HOMERE (HR Software)
• Ensure digital and physical archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
• Ensure the confidentiality of all HR datas
• Participate in the monitoring of work contracts on the base and inform the Logistics/Administrative Manager when they are due to expire. The HR Assistant is also in charge to draft new contracts.
• Collect payment details and integrate them into the Human resources management software (Homère)
• Issue pay slips and supervise payment of salaries after approval by the Logistics/Administrative Manager  
• Calculate taxes and duties and create pay records for the relevant organizations (NSSF, Alico etc…)
• Support the Logistics/Administrative Manager in the follow-up of Professional Evaluation Report, check of the quality of the document and ensure all information related are recorded in HOMERE.
• Keep an organization chart up to date for the base
• Assist the administrative in the organization and conduction of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for Solidarités International
• Monitor changes in the cost of living

Recruitment

• Support the Head of Department to respect and follow-up the recruitment procedures and participate to the interview.
• Prepare the induction planning of new employees in collaboration with his/her line manager and head of department.
• Orientate new recruited employees on SI HR Policy (Internal Staffs Regulations, specifics allowances and benefits…) and explain the contents of SI HR procedures and processes.
• Update the recruitment follow-up on a monthly basis  

Team management

• Train and support team members under his or her supervision (if any)
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Reporting / communication:

• Participate in supervision of regulations in effect
• Centralize and report to the Logistics/Administrative Manager on ISR implementation’s feedbacks/issues
• Report to each Head of Department on a weekly and monthly basis HR related information about their respective teams
• Report progress of Human Resources activities to the Logistics/Administrative Manager on a weekly basis
• Participate to the NHR Pack preparation

ORG CHART POSITION (reporting and functional relationships)

Line manager: Human Resources Manager

Line report(s) on base: -

Functional manager: -

Functional report(s): -