Human Resources Assistant-Two positions (Tripoli & Beirut)

ABOUT THE ORGANIZATION:

Solidarités International (SI) is an international NGO working with vulnerable populations, mainly victims of armed conflicts, other man-made crises, and natural disasters. Specialized for more than 40 years in the coverage of vital needs, SI takes charge of emergency, early recovery, and reconstruction programs.

With respect for different cultures and close to the affected people, Solidarités International implements its programs by combining its organizational know-how and competencies with the skills and expertise of its employees and local managers.

Solidarités International's teams, made up of around 270 expatriates and nearly 2,200 local employees, are today present in 18 countries in Asia, the Middle East, Sub-Saharan Africa, and the Americas where they are particularly committed to fighting diseases related to unsafe water and poor hygiene conditions but also in the essential area of food security, livelihoods and basic assistance.

ABOUT THE JOB:

General objective:

At his/her assigned base level, the Human Resources Assistant supports the Human Resources Manager in the processing of all tasks relating to Human Resources.

The main challenges:

• The HR Assistant is responsible for performing HR file audits to ensure that all required documents are collected and are maintained in employee files.
• The HR Assistant often acts as an advocate for employees and conveys employee issues and concerns to management for resolution.

Priorities for the 2/3 first months:

• To serve as a liaison between the organization and the insurance company, and the external auditors.
• To be trained on Payroll processing using HOMERE HR system.

Responsibilities and main activities:

HR management of personnel

• Participate in the organization of training and ensure that all trainings attended are recorded in HOMERE (HR Software)
• Ensure digital and physical archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of SOLIDARITES INTERNATIONAL employees
• Ensure the confidentiality of all HR datas
• Monitor all employment contracts on the base and inform Human Resources Manager when they are due to expire
• Draft new contracts and amendments
• Supervise the collection of elements needed to establish wages and monitor their proper implementation
• Consolidate the monthly payroll before submission to the Human Resources Manager
• Calculate taxes and duties and create pay records for the relevant organizations (NSSF, Alico etc…)
• Support the Human Resources Manager in the follow-up of Professional Evaluation Report, check of the quality of the documents and ensure all related information are recorded in HOMERE
• Ensure the organization chart is up to date for the base
• Assist the Human Resources Manager in the organization and conduct of meetings with personnel representatives
• Participate in the application of policies relating to salaries and benefits for SOLIDARITES INTERNATIONAL

Recruitment

• Support the Head of Departments at base level to respect and follow-up the recruitment procedures and participate to the interview upon his/her line manager’s request
• Prepare the induction planning of new employees in collaboration with his/her line manager and head of department
• Orientate new recruited employees on SI HR Policy (Internal Staffs Regulations, specifics allowances and benefits…) and explain the contents of SI HR procedures and processes
• Update the recruitment follow-up and send to the Human Resources Manager on a monthly basis 

Team management

• Train and support team members under his or her supervision (if any)
• Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Reporting / communication

• Participate in supervision of regulations in effect
• Centralize and report to the Human Resources Manager on ISR implementation’s feedbacks/issues
• Report to each Head of Department on a weekly and monthly basis HR related information about their respective team at base level
• Take part of the weekly meeting and report progress of Human Resources activities to the Human Resources Manager on a weekly basis
• Participate to the NHR Pack preparation

The above list is a non-exhaustive one, nor limitative. The Human Resources Assistant could be asked other responsibilities and tasks within the framework of his/her job on demand of the line manager.

ORG CHART POSITION (reporting and functional relationships)

Line manager:  Human Resources Manager

Line report(s) on base: -

Functional manager: -

Functional report(s): -

YOUR PROFILE

Education and Experience

• Bachelor’s degree in business administration, Human Resources or equivalent

• At least 1-year of experience in a similar domain/position, for INGO sector.

Knowledge and technical skills

•  Knowledge of the Lebanese Labor Law and taxation Policies

• Proven Previous Experience in preparing payroll and handling personnel filing systems

•  Excellent computer skills

Transferable skills

• Excellent prioritization and organization skills.

• Proactivity, flexibility, autonomy, pragmatism, solutions-oriented mindset.

• Capacity to work under pressure and solve problems.

• Good analytical and writing/editing skills.

• Good communication and diplomatic skills.

•Good and proven writing and spoken Arabic & English are required.

SI WILL OFFER YOU

A salaried post: 1615 USD as a monthly basic salary

Vacation: 1.5 days/month

Social and medical coverage

APPLICATION PROCESS

Does this description fit you?

Please send us your CV and Cover letter in English. CV only will not be considered. 

NB:  The vacancy may close before the deadline. Thank you for your comprehension 

For further information about Solidarités International, please consult our website:  http://www.solidarites.org/en/