Internship - Finance and Admin Officer

ABOUT THE STRUCTURE…

Solidarités International is an International NGO working with vulnerable populations, mainly victims of armed conflicts and natural disasters. Specialized for nearly 40 years in the coverage of vital needs, S.I. takes charge of emergency and reconstruction programs.

With respect for cultures and close to the people, Solidarités International implements its programs by combining its skills with those of its employees and local managers.

Solidarités International's teams, made up of around 270 expatriates and nearly 2200 local employees, are today present in 18 countries in Asia, Middle East, Africa and Caribbean where they are particularly committed to fighting diseases related to unsafe water but also in the essential area of food security and livelihoods.

ABOUT THE JOB

General objective:

To support the Finance Team at Coordination level by: handling the petty cash, voucherization and digitalization.

The main challenges:

• Organize accountancy archives and digitalization.
• Ensure that the cash box and cash books are perfectly maintained, and allocate all the expenses correctly following the updated Allocation Board.

Priorities for the 2/3 first months:

• full understanding of finance procedures of SI (Policies, SOPs, …)
• to know what are the needed supporting documents for each procurement file.
• Learn the methods of Archiving and voucherization processes in accordance of SI procedures

Responsibilities and main activities:

• Establish a statement of needs for liquid assets in consultation with the Finance Coordinator and Finance Coo Assistant
• In coordination with logistic department manage the monthly charges payments (generator, building charges, water gallons, office supplies)
• Prepare all financial documents for daily coordination payment such as Per diem, prepaid mobile cards, allowances, receipts of payment or checks in accordance with SI procedures
• Carry out payment of advances, in accordance with established procedures.
• Keep the advance books and cash journal.
• Record budget allocations and accounting codes of the expenses.
• Before recording, check that the supporting documents complies with Solidarités International procedures
• Ensure that accounting documenting are translated if necessary.
• Ensure the voucherization at coordination level is done.
• Check cash balances daily and report any discrepancies to the line manager.
• Archive accounting documents in accordance with Solidarités International procedures, after a final check of supporting documentation.
• Collect all the archives from each base and check all the received folders
• Ensure cash box security and confidentiality of information.

ORG CHART POSITION (reporting and functional relationships)

Line manager: Finance Coordinator Assistant

Line report(s) on base: -

Functional manager: Finance Coordinator Assistant

Functional report(s): 

YOUR PROFILE

Specific skills and experience:

• Education: Bachelor Degree
• Experience:  no need
• Knowledge of : Finance and accountancy
• Problem solving and analytical skills with the ability to assess challenges and recommend solutions
• Strong training/capacity-building skills
• Computer literacy with very good command of MS Office

• Soft skills:

• Excellent diplomacy skills
• Good verbal and written communication skills
• Flexible (will have to take on responsibilities that might not be directly on his/her JD)
• Stress management skills: ability to work under pressure to meet tight deadlines, with peaks of heavy workloads;

• Language:

• Fluent English and Arabic: speaking, reading and writing skills
• French are assets

• Others: 

• Commitment to the fundamental principles of SI’s charter and ethics

• SI WILL OFFER YOU

• A salaried post: 300 USD – basic salary and transportation

  Vacation: 1.5 Paid Leaves/month

  Social and medical cover.