Logistic Officer - Driver - North Bekaa - 3 days Advertisement

DESCRIPTION OF THE POSITION

General objective:

• He uses Solidarités International vehicles for transporting goods and people, according to Solidarités International procedures. 
• He performs or oversees repair/maintenance/building work within agreed deadlines. 
• He carries out the purchases for the structure for his/her assigned base.  
• He manages the receipt, storage, safe-keeping and delivery of goods, tools and equipment used by Solidarités International 

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Responsibilities and main activities:

Fleet management and maintenance 

• Create and update the documents relating to the vehicles 

• Supervise the schedule and execution of maintenance and repair work on Beirut vehicles  

• Verify that the proposed rental vehicles comply with Solidarités International regulations 

• Organize the schedule of vehicle movements in collaboration with the SI teams  

• Check that vehicle log books are in place and are used correctly 

• Ensure that all fuel consumption and mileage data are monitored, consolidated, analyzed and reported for each vehicle  

Car driving 

• Respect the traffic rules, speed limits and braking distances and adjust his/her speed according to road conditions 

• He must wear a seat belt, at all times and make sure that all passengers follow this rule  

• Follow the established procedure in the case of an accident 

• Do not carry passengers who do not belong to the organization unless a disclaimer has been signed, in agreement with the line manager; do not carry passengers carrying arms or wearing military uniform 

• Fill in the log-book and monitoring documents, keep the vehicle clean  

• Supervise the loading and unloading of the vehicle as well as the organization and safety of packages in his vehicle 

Implementation of purchasing process: 

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager 

• Implement purchases while respecting the rules and approval  procedures established by donors and Solidarités International 

• Ensure that the format of, and information on quotes and invoices comply with regulations 

• Ensure compliance with administrative procedures for the management of advances and payment of suppliers 

• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors 

• Monitor and update IOFs electronically 

Management of stocks 

• Draft or complete dispatch and receipt documents in compliance with Solidarités International standards 

• Monitor incoming and outgoing goods, maintain updated inventory lists  

• Participate in monthly stored goods and equipment inventories and reconciliation with what should be in stock 

Technical Management 

• Ensure regular maintenance of Solidarités installations/equipment/facilities, notably through a preventative maintenance plan (procedures, scheduling etc). 

• Check that enough necessary consumables and materials are always in stock for routine repairs, and ensure their management; transmit orders timely. 

• During execution of work, ensure the safety and security of the premises (or immediate surroundings). 

• If needed, help with loading/unloading construction material 

• Supervise and eventually train day laborers employed for assistance 

Reporting: 

• Manage stock report monthly for Zahle office 

• Manage donation follow-up for Zahle office 

• Manage fuel consumption for Zahle office 

• Immediately notify manager of any problems occurring during his/her service, in particular any loss, damage, theft or attempted break-ins 

The above list is neither comprehensive nor exhaustive; the employee may be asked as part of his/her duties to perform other tasks at the request of his/her manager. 

ORG CHART POSITION (reporting and functional relationships)

Line manager:   Logistics/Admin Supervisor

Line report(s) on base: -

Functional manager: -

Functional report(s):  -

PROFILE NEEDED

Studies : High school degree or more

Experience : 1 year experience in a similar role

Language : English – Required, Arabic – Required, French – an asset but not necessary

IT : Office 365, WhatsApp, GPS tracking tools

SI WILL OFFER YOU

A salaried post :  1325 USD as basic salary

Vacation : 1.75 paid leave per month

Social and medical cover