Logistic Purchase Assistant

Goal/purpose:  The logistic purchase assistant supports the logistic manager and the deputy logistic manager in implementing and supervising all purchase activities at his/her assigned base. In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents concerning purchases.   Main acitivities Knowledge and monitoring of the market:   Ensure regular market analysis of the local purchasing environment Implement and update price lists and supplier files   Implementation of purchasing process: Receive and process requests for quotes and IOFs after verification and approval by his/her line manager Implement purchases while respecting the rules and approval  procedures established by donors and Solidarités International Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality Ensure that the format and information on quotes and invoices comply with regulations   Ensure compliance with administrative procedures for the management of advances and payment of suppliers   Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors   Monitor and update IOFs electronically   Management of supplies   Compose and archive purchase folders Implement purchases monitoring adherence to validation regulations and procedures Negotiate prices, deadlines and methods of delivery Ensure to keep good relationships with suppliers   Management of warehouse (if SI Zahle will have a warehouse)   Supervise the maintenance and securing of warehouses Ensure the deliveries with the relevant department (check of the quantities, quality, etc.)   Ensure carrying out stock checks and physical inventories   Reporting/Capitalization:   Ensure to update on a regular basis any relevant tools linked to purchases Ensure the monitoring of IOF requests and inform the line manager of the status of their orders Implement any relevant tool regarding purchases FU and monitoring     Human resource management (if SI Zahle will have store keepers)   Assist in the recruitment process and in evaluating the members of the logistical team upon request Establish team schedules in conjunction with the logistics officer Ensure or assist with logistical training.