Logistics Assistant

List of main activities: Management of supplies Update price lists and vendor databases for goods/services/work Apply and control SI procedures to all purchases of items/services/work contract. Verify and process quote requests, quotation analysis and IOFs Ensure the collected documents are compliant with SI procedures: supplier stamp, signature, date, SI criteria …. Etc. Identify suppliers, collect all the necessary information on them and request quotations if demanded by line manager. Update the BoQ upon line manager request. Regular visit to site for ensuring the work is going well upon line manager request and with the coordination with WaSH team. Prepare BID analysis and draft contract goods/services/work upon line manager request. Contribute in assessing the quality of the purchase/services/work in accordance with the technical advisors. Prepare the weekly treasury plan for all payments including the monthly, weekly...etc, under the supervision of the line manager and send request to Admin department, and check with admin and program for the copy of payment for closing purchase files. Compose and archive purchase folders Implement purchases, monitoring adherence to validation regulations and procedures Negotiate prices, deadlines and methods of delivery Ensure that relationships with suppliers are monitored Report any difficulty/issue with supplier to the line manager   To ensure there is a good level of cooperation between the logistics service and the program team: ·         Familiarize him/herself with the Solidarités International intervention zone Communicate any problems encountered during delivery/collection of program equipment Take part in weekly meetings between the logistics and program departments so as to understand the priorities Propose, set up and update daily a resource for communication requirements/priorities between the logistics service and the program team   Management of supplies Make sure the storage management procedures are respected (when it is the case): stock items request, stock cards, delivery Notes Supervise the maintenance and securing of warehouses Support the logistics officer in carrying out stock checks and physical inventories Ensure the follow up of the equipment used on the mission-store (identification, inventory, affectation, proper use by the user) through a weekly update if requested by the line manager.   Human resource management Establish team schedules in conjunction with the logistics team Assist with any logistical training   RESPONSIBILITIES AND ACTIVITIES OF LOGISTICS SUPPLY ASSISTANT DESCRIBED IN THIS JOB DESCRIPTION ARE NOT EXHAUSTIVE AND CAN EVOLVE ACCORDING TO PROJECT NEEDS ORG CHART POSITION (reporting and functional relationships) Line Manager:Logistician REQUIREMENTS: logistics Background is mandatory / NGO background is an asset. University Degree or equivalent work experience in logistics. Substantial knowledge of standard logistics procedures and practices required. Relevant experience in procurement and supply Computer skills: Good knowledge of Microsoft Office Programs, especially Excel, Word and Power Point. Desirable:- Knowledge of Akkar district- Good knowledge of local market- Good knowledge of construction work is an asset. - Previous experience with an NGO is an asset.