Logistics Assistant

About us:  Solidarites International is an international humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 30 years the association has focused on meeting three vital needs - water, food and shelter - by carrying out emergency programmes followed by longer-term reconstruction projects. Whilst fully respecting the assisted populations’ customs and culture, SolidaritesInternational’s programmes are implemented through the joint expertise of around 180 expatriates and 1500 local managerial staff and employees. Solidarites International is currently present in Africa (Central African Republic, South Sudan, Kenya, Somalia, Mali, Niger, Mauritania, Chad, Democratic Republic of the Congo, Ivory Coast), in Asia (Afghanistan, Thailand, Bangladesh, Myanmar and Pakistan), in the Middle East (Syria and Lebanon) and in Haiti. JOB List of main activities Management of supplies Update price lists and vendor databases for goods/services/work Apply and  control SI procedures to all purchases of items/services/work contract. Verify and  process quote requests, quotation analysis and IOFs Ensure the collected documents are compliant with SI procedures: supplier stamp, signature, date, …. Etc. Identify suppliers, collect all the necessary information on them and request quotations if demanded by line manager. Contribute in assessing the quality of the purchase/services/work in accordance with      the technical advisors. Prepare the weekly treasury plan for all payments including the monthly, weekly...etc, under the supervision of the line manager and send request  to Admin department, and check with admin and program for the copy of      payment for closing purchase files. Compose and archive purchase folders Implement purchases, monitoring adherence to validation regulations and procedures Negotiate prices, deadlines and methods of delivery Ensure  that relationships with suppliers are monitored Report any difficulty/issue with supplier to the line manager   To ensure there is a good level of cooperation between the logistics service and the program team:   Familiarize him/herself with the Solidarités International intervention zone Communicate any problems encountered during delivery/collection of program equipment Take part in weekly meetings between the logistics and program departments so as to understand the priorities Propose, set up and update daily a resource for communication requirements/priorities between the logistics service and the program team   Management of supplies Make sure the storage management procedures are respected (when it is the case):stock items request, stock cards, delivery Notes Supervise the maintenance and securing of warehouses Support the logistics officer in carrying out stock checks and physical inventories Ensure the follow up of the equipment used on the mission-store (identification, inventory, affectation, proper use by the user) through a weekly update if requested by the line manager. Human resource management Assist in  the recruitment process and in evaluating the members of the logistical team Establish team schedules in conjunction with the logistics team Assist with any logistical training   The Logistics Assistant may be asked to drive SOL cars and respecting the driving policies set by the logistic department and attached to this document. The above list is a non-exhaustive one, nor limitative. You could be asked other responsibilities and tasks within the framework of your job on demand of the Logistics Manager.