Logistics Coordinator

ABOUT THE STRUCTURE…

Solidarités International is an International NGO working with vulnerable populations, mainly victims of armed conflicts and natural disasters. Specialized for nearly 40 years in the coverage of vital needs, S.I. takes charge of emergency and reconstruction programs.

With respect for cultures and close to the people, Solidarités International implements its programs by combining its skills with those of its employees and local managers.

Solidarités International's teams, made up of around 270 expatriates and nearly 2200 local employees, are today present in 18 countries in Asia, Middle East, Africa and Caribbean where they are particularly committed to fighting diseases related to unsafe water but also in the essential area of food security and livelihoods.

SOLIDARITES INTERNATIONAL (SI) has launched its operations in Lebanon in March 2013 to address immediate needs of both Syrian refugees and Lebanese affected by the Syrian crisis. Ever since, SI in Lebanon has transitioned towards more integrated programs to still address basic needs but also implement developmental and more sustainable interventions in WASH, shelter and Disaster Risk Reduction.

SOLIDARITES INTERNATIONAL’s mission in Lebanon has two operational bases (Tripoli and Zahle) and a coordination office in Beirut.

The expatriate team consists of 1 staff members, while the national team represents about 115 staff members. At the time of writing, SI LEB budget volume amounts to roughly 15/16 M USD, Tripoli base counted for 60% of this amount and Zahle base for 40%.

ABOUT THE JOB

General objective:

The Logistics Coordinator steers a mission’s logistical activities in order to ensure that Solidarités International in-country programs run smoothly. S/He implements Solidarités International mission procedures and logistical tools and ensures that they are properly used.

S/He is the point of reference for the mission and serves as the link between headquarters and the mission for all matters relating to logistics.

The main challenges:

• Overview and support supply department in Tripoli base: set up of the team, avoiding delays in the procurements
• Provide LINK training to new staff in Logistics Department. LINK is a new software that is used for the Supply Management. Good knowledge and understanding the software is crucial for smooth procurement process
• Following AFD requirements related to exempted budget lines and obtain from AFD “non objection” to process the procurement

Priorities for the 2/3 first months:

• Filling gaps by new recruitment of logistics team in Beirut with proper induction/training of SI procedures for new commers
• Finalizing tenders for AFD and MADAD projects

Responsibilities and main activities:

Supply Management

• Conduct environmental analysis of national procurement and compile environmental analyzes
• Review and validate procurement files
• Ensuring that the procurement planning is integrated with project activities.
• Ensure compliance of logistics budget lines and their consumption.
• Conduct and validate tenders performed on the mission
• Validate the procurement of durable equipment according to SI standards and sizing of the mission
• Ensure development of PPT (pro

Inventory and Stock Management

• Analyze monthly inventory
• Ensure proper management of the mission warehouses.
• Ensure compliance with storage procedures and use of SI formats
• Ensure that physical inventories are conducted monthly and reconciled with theoretical inventory
• Consolidate and ensure the value of donations for all programs
• Submit a reallocation of equipment and material remaining at the end of program

Fleet Management

• Ensure the pooling of vehicles at bases
• Oversee the planning and execution of maintenance and repair of the fleet
• Define rules regarding travel of vehicles and persons according to SI procedures
• Analyze the monthly consumption related to the fleet and fuel
• Supervise the administrative documents related thermal equipment (logbook, contracts, insurance ...)

Management and monitoring of IT assets

• Size the computer park of the mission
• Ensure the establishment of a backup, data protection and update the antivirus.
• Ensure the maintenance and proper use of computer equipment

Importation

• Ensure compliance with local customs procedures.
• Capitalize the information’s on distances, prices, modes and transport companies
• Work to optimize delivery times

Additional tasks:

• Support Country Director, Field Coordinators on the following tasks:
• Context analysis / information collection
• Implementation and monitoring of safety procedures
• Crisis management
• Management and supervision of human resources
• Strategy / Reporting / capitalization / budget follow up

YOUR PROFILE

Specific skills and experience:

• Supply chain management
• Fleet management
• Stock management
• Understanding and experience in IT (experience in LINK is appreciated) and Security management are assets
• Logistics procedures – knowledge of major institutional donor rules (AFD/UNICEF) is an asset
• Very strong organizational skills are necessary
• Managerial skills are mandatory – team management, capacity building is highly appreciated
• Perfect command of Microsoft Office

Soft skills:

• Leadership, people management and development
• Ability to train, mobilize, and manage both international and national staff
• Planning and organizational skills
• Teamwork and communication skills
• Negotiation and networking skills
• High integrity and transparency
• Ability to multi-task and managing competing priorities
• Communication skills
• Organization skills

Language: Advanced proficiency in written and spoken English, knowledge of Arabic is an asset

SI WILL OFFER YOU

A salaried post: 3090 USD

Vacation: 1.5 days /Month

Social and medical cover