Logistics Coordinator Supply Assistant

MISSION Goal/Purpose:   The Logistics coordinator supply assistant supports the Logistics Coordinator in the implementation of all procurement and procurement activities. He ensures the capitalization of all information related to procurement and the procurement process (list of prices and suppliers, framework contract, exemption and clearance procedures, etc.)   He ensures that inventories from different databases are properly managed and consolidates monthly base inventories. He is in charge of collecting and archiving donation documentations   The Logistics coordinator supply assistant is in charge of yearly management of Lebanon logistics archives     JOB List of main tasks:   Purchase management • Receive and verify quotations, BID and IOF requests issued by the bases before transmission to the logistics coordinator. Ensure a follow-up of IOFs signatures and inform the bases of the progress of their orders • Monitor the implementation of purchases by ensuring compliance with validation rules and procedures and inform the logistics coordinator and / or logistics manager in case of problems or delays • Participate in the drafting of procurement tables and procurement timeline • Ensure that the notion of markets is understood. • Support the logistics managers in the drafting and implementation of calls for tenders and framework contracts • Provide support to the logistics managers to carry out purchases • Ensure the capitalization of price and supplier lists, as well as documentation in use (import - export, exemption, taxes, etc.)   Freight management • Provide support to the Logistics Coordinator in monitoring international freight and shipments • Follow customs clearance and exemption procedures for imported equipment    Stock management • Ensure that donations procedures are well followed by bases, collect in real time documents related to donations • Participate or check that bases monthly physical inventories are completed and reconciled to theoretical inventories • Support the bases on stock management in compliance with SI procedures   Archives management • Classify and archive mission logistics documents • Participate in the preparation of the archives of bases to be send back to coordination • Participate in the preparation of the archives to be send back to headquarters   Reporting / Capitalization • Consolidate the monthly logistics reports of the bases for the supply side (IOF Follow-up, contract follow-up, donation follow-up and stock report)     ORG CHART POSITION (reporting and functional relationships) Line manager:  Logistics Coordinator Line report(s) on base: -