Out Reach Activity Manager

TASK Goals / aims   : Under the authority of the Outreach Program   Manager, the Activity Manager will be responsible for:    Implementing the        activities and meeting the objectives as defined in the operation        proposals    Supervise the Outreach Team    Ensure the timely        implementation of the Outreach activities, that SOLIDARITES        INTERNATIONAL’s quality standards are met and proposes adjustments or        developments to ensure relevance if necessary     The Activity Manager   will be required to:   Task description: Assessments and project   conception    Participate in the        preparation and implementation of assessments    Participate in the        design and the financial dimension of the human and logistical programs        to implement Project Implementation    Plan and supervise        the implementation of the Outreach activities according to the set        objectives and SOLIDARITES INTERNATIONAL standards    Make sure the        objectives for the activities under his/her responsibility are achieved        and the deadlines are met    Regularly visit the        activities’ sites    Identify and        anticipate any risks and constraints related to the Outreach activities        and propose alternate strategies to the Outreach Program Manager    In collaboration        with the Outreach Program Manager and the Outreach Team adapt the        beneficiary selection methodology as necessary, in particular, the        beneficiary selection criteria    Assess the        relevance of activities, the effectiveness of interventions, and their        appropriateness in light of changing circumstances and the needs of        populations, propose adjustments to programs if necessary    Use the SI        management and monitoring tools for the activities, results and context    Prepare Internal        Order Forms (IOF) and follow orders using the logistics service    Support the Program        Manager with the assessment of human needs, logistical and financial        resources needed at different stages of the activities    Ensure that the        safety of persons and equipment at intervention/project sites is        guaranteed    Take part in the        updating of tools for monitoring financial, logistical and operational activities        (Operational Follow-Up, Project Planning Monitoring, Budget Follow-Up,        indicators follow-up) Team management    Take part in the        recruitment of national technical staff    With the        administrative department, define the prerequisites for the Outreach vacant        positions and, if necessary, adapt the referent job profile    Welcome        and brief new employees working under his/her responsibility    Organise regular        meetings and workshops with program team members    Manage        and support the team under his/her responsibility    Support        the team leaders.    Supervise and        monitor potential conflicts within the teams and inform the Program Manager        in case of problem    Identify any        training needs and implement        training activities in accordance with operational requirements    Participate        in the development of the Outreach team’s methodological capacities    Evaluate        the performance of the members of his/her team    Identify        team members’ potential for advancement and communicate this information        to the Program Manager    Monitor teams to        ensure that they are adhering to health and safety regulations Monitoring and   Evaluation    In        collaboration with the Outreach Program Manager and the monitoring team        adapt the monitoring and evaluation tools and methodologies as necessary    Support        the monitoring and evaluation surveys conducted by the Outreach team Reporting    Report        weekly the  activities of his team        to the Outreach Program Manager    Implement        the regular reporting for the Outreach activities progress using the        appropriate formats, reports and databases    Report        any type of problem encountered on the field    Be        responsible for the production of administrative documents to be signed        jointly with governmental authorities, communities, beneficiaries or        partners    Immediately        report any problems or information that could affect the        projects/activities or the security of the teams to the Program Manager    Ensure        the collection and compilation of information about the progress of projects/activities        from the team    Write        regular reports on the progress of the activities for the Program Manager    Take        part in the drafting of reports and schedules/appendices related to the activities        for donors and/or sponsors    Maintain        a local operational communication network and positive relations with        the local/governmental authorities, donor representatives, UN and other        international agencies in cooperation with the Program Manager and        Program Coordinator    Represent        SOLIDARITES INTERNATIONAL in collaboration with the Program Manager for        the projects/activities to the relevant bodies: local authorities, sector,        partners, … within his/her employment location