PROGRAM MANAGER

1. The position Main Tasks:

The WaSH programme manager is responsible for the project(s)’ implementation and quality. He/She suggests improvements and further developments. The four axis of the WaSH PM’s position are:

• Ensuring that activities and budget are implemented in the framework of the project(s).
• Ensuring that indicators, internal & external reporting is done in due time.
• Managing the programme teams linked to his/her project(s).
• Ensuring a smooth coordination with logistics, finance and human resource teams.

The activities currently and expected to be implemented are somewhat classical WaSH humanitarian project – related. Particular attention needs to be taken in terms of:

• quality of the water delivered – the base having its own laboratory –,
• respect of schedules by suppliers, proper monitoring of service provision respecting guidelines (authorised location where desludging occurs, strict respect of quantities of water delivered, etc),
• quality of the facilities’ constructions and respect of the bills of quantities.
• Adapted  and tailored Hygiene Promotion strategy

Project relevance, quality and design

• Contribute to establishing assessments;
• Contribute to define Solidarités International’s local strategy and contribute to the annual programming by proposing new activities; with potential opportunities in DRR-irrigation channels & Solid Waste Management
• Organise and facilitate evaluation missions;
• Propose a technical approach and a financial, human and logistical scale for the programmes to be implemented;
• Write the technical annexes and chapters (including the logical framework) for the project(s)’s proposals and reports with the support from coordination
• Implement activities in compliance with the annual operational strategy, Solidarités International’s technical requirements and the financial and logistics’ donor(s) criteria;
• Evaluate the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual developments and the populations’ needs;
• Propose adjustments to the programmes, if necessary;
• Ensure that the programmes under his/her supervision achieve the required results;
• Ensure that programme objectives meet sustainability requirements and, if required, compliance with established norms and standards;
• Participate in building the WaSH teams’ abilities with respect to techniques or new methodologies.

Implementation and operational monitoring

• Plan activities and activity cycles for WaSH activities (hiring, purchasing, etc.) in the light of established objectives;
• Use the project management, monitoring and evaluation tools for WaSH activities;
• Propose and implement quality criteria and monitoring indicators for water and sanitation, as well as community hygiene promotion part of the programme;
• Support and advise to the base’s logistical department for the purchase of specific materials for WaSH activities and on th follow-up of contractors quality, selection, follow-up
• Plan and supervise the WASH programme implementation s/he is in charge of, being sure to meet deadlines and adhere to predefined technical specifications;
• Supervise and provide support for the activity managers, laboratory supervisor, (and whomever s/e would line manage); monitor and evaluate the implemented WaSH activities;
• Anticipate any issues linked to carrying out the WaSH activities;
• Suggest any adjustments to be made to the WaSH activities depending on contextual and indicator developments;
• Working with the administrative department, contribute to developing budgets relative to his/her programme and monitor expenses and budget forecasts.

Capitalisation

• Use the capitalisation tools proposed by Solidarités International;
• Participate in the centralisation and distribution of procedures, guides and tools linked to the WaSH activities;
• Capitalise on intervention methods and techniques and on the experiences acquired by Solidarités and other participants in the WaSH activities;
• Write procurement and handover reports before the end of his/her contract and send it to the appropriate persons on the mission and at headquarters.

Personnel management       

• Participate in validating the hiring of national technical staff for activities;
• Define the prerequisites for opened WaSH positions together with the administrative department; adapt existing job descriptions if required;
• Greet and brief the new comers working on the programme;
• Identify and pass on any training needs for the WaSH teams;
• Set up technical training depending on WaSH operational needs and identified training requirements;
• Manage and support the team under his/her responsibility, including the capacity building of the Activity Managers
• Lead working groups and thematic meetings;
• Evaluate and assess the performance of colleagues under his/her direct supervision;
• Ensure adherence to security regulations by personnel under his/her supervision.

Reporting / communication / representation

• Pass upward to the relevant persons any information on the security situation or on any event that could impact Solidarités activities and the safety of the teams;
• Draft activity reports and any annexes relating to specific activities for the financial donor reports and/or amendments;
• Ensure that all reports are delivered on time and in the correct format;
• Maintain a local operational communications network and good relations with local and government authorities, financial donor representatives, UN agencies and other international agencies;
• In his/her assignment area, represent Solidarités International’s at meetings or forums concerning the WaSH activities;
• Represent the organisation when asked and/or delegated to do so;
• Reply to headquarter information requests regarding specific needs;
• In collaboration with the WaSH coordinator and field coordinator, prepare the administrative documents (memorandum of understanding, handover, etc.) to be jointly signed with government authorities, communities or partners.