Purchase Officer

MISSION

Goal/Purpose:

The purchase officer carries out the purchases for the programs and structure for his/her assigned base.

He/she is one of the guarantors for implementing and respecting Solidarités International purchase procedures.

He/she is responsible for filing and archiving logistics documents linked to purchases.

JOB

List of main activities:

Knowledge and monitoring of the market:

• Take part in the analysis of the local purchasing environment
• Update price lists and supplier files

Implementation of purchasing process:

• Receive and process requests for quotes and IOFs after verification and approval by his/her line manager
• Implement purchases while respecting the rules and approval  procedures established by donors and Solidarités International
• Ensure that products purchased correspond to the requirements of the purchase officer's requirements in terms of quantity and quality
• Ensure that the format of, and information on quotes and invoices comply with regulations

• Ensure compliance with administrative procedures for the management of advances and payment of suppliers

• Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors

• Monitor and update IOFs electronically

Reporting/Capitalization:

• Ensure the compilation of price lists and suppliers
• Ensure the monitoring of IOF requests and inform purchase officers of the status of their orders