Secretary

I. PRESENTATION OF THE ORGANIZATION   Solidarités International is a French humanitarian organisation present in Lebanon since March 2013. The mission aim to improve the living conditions of Syrian refugees in northern Lebanon and to reduce the health risks that they are facing in the following regions: Tripoli 5 districts (Minieh-Denniyeh, Zgharta, Batroun, Koura, Becharre), Akkar and Bekaa This position will be based in the following program: ……………………………………………………………………….   II. MISSION CONTEXT As the Syria Crisis is in its fifth year, humanitarian needs inside Syria and in neighboring countries continue to rise. Given the regional instability, the Lebanese political deadlock and poverty, the population influx has put Lebanon under severe strain. In order to address the immediate needs of both Syrian refugee and Lebanese host families affected by the Syria crisis, SOLIDARITES INTERNATIONAL (SI) has launched in March 2013 its operations in North Lebanon, in T5 and Akkar. Responding to the most essential needs of the populations affected by the Syrian crisis, SI intends to improve their living conditions and enhance their livelihood. Thus, with support from ECHO and UNICEF, SI’s interventions in 2016 in response to the Syrian crisis will be to identify the most vulnerable and referral system through coordination with international partners, local NGOs, municipalities and affected communities. SI will also provide integrated WaSH and Shelter response to the whole population of the informal settlements, small shelter units and collective shelters. SI will provide access to safe water, hygiene materials, appropriate sanitation facilities, improved weatherproofing, and site improvements. SI will also ensure site management of the informal settlements and collective shelters. SI will finally provide livelihood assistance to vulnerable households. To meet the most basic needs, SI will provide support to most vulnerable households through Unconditional Cash Assistance to bridge shortfalls between incomes and expenditures. SI will target the most vulnerable refugees regardless of status, based on standardized vulnerability criteria as defined by the cash working group. The country coordination is based in Beirut, while 3 operational bases in Lebanon are located in Tripoli, Halba  (Akkar) and Zahle (Bekaa). III. RESPONSIBILITIES: The office secretary assists the various services of the Solidarités International.   The secretary will be mobilized within departments according to the program needs. His/Her main tasks will be : Welcome and direct visitors Answer phone call Scheduling the appointments between SI-departments and stakeholders; (Contractors, municipalities, etc…). Assist program and support departments in the office work needs. (Scanning-copying files, drafting documents on demand, translation of short test). Follow up the office fixed assists and consumables with the logistics. Manage stationery and consumables with each department Determining needs and ordering office supplies, equipment, repair and maintenance services. Manage SOLIDARITES International correspondence and the switchboard   IV. REQUIREMENTS   Distinguish mandatory and desirable requirements Background: Previous experience in NGO would be a appreciate.   Personal qualities & soft skills: - Good communication skills - Confidentiality - Organizational skills   IT skills: Basic knowledge in word and excel, outlook  would be a appreciate.