WASH & Shelter Activity Manager

The Activity Manager will be required to:

Task description:

Assessments and project conception

• Participate in the preparation and implementation of assessments
• Participate in the  definition of means (human and material) to mobilize for activities/ program implementation.

Project Implementation

• Plan and supervise the implementation of the WASH & Shelter activities according to the set objectives and SOLIDARITES INTERNATIONAL standards
• Make sure the objectives for the activities under his/her responsibility are achieved and the deadlines are met
• Partake in the whole WASH & Shelter activities implementation process from Technical Assessment to implementation and monitoring
• Regularly visit the activities’ sites
• Identify and anticipate any risks and constraints related to the WASH & Shelter activities and propose alternate strategies to the Program Manager
• In collaboration with the WASH & Shelter Program Manager and the Outreach Team adapt the beneficiary selection methodology as necessary, in particular, the beneficiary selection criteria
• Assess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populations, propose adjustments to programs if necessary
• Use the SI management and monitoring tools for the activities, results and context
• Prepare Internal Order Forms (IOF) and follow orders in collaboration with the logistics department
• Support the Program Manager with the assessment of human needs, logistical and financial resources needed at different stages of the activities
• Ensure that the safety of persons and equipment at intervention/project sites is guaranteed
• Partake in the updating of tools for monitoring financial, logistical and operational activities (Operational Follow-Up, Project Planning Monitoring, Budget Follow-Up, indicators follow-up)

Team management

• Partake in the recruitment of national technical staff
• With the administrative department, define the prerequisites for the WASH & Shelter vacant positions and, if necessary, adapt the referent job profile
• Welcome and brief new employees working under his/her responsibility
• Prepare the planning of the team under his/her supervision
• Organise regular meetings and workshops with program team members
• Manage and support the team under his/her responsibility
• Supervise and monitor potential conflicts within the teams and inform the Program Manager in case of problem
• Identify any training needs and implement training activities in accordance with operational requirements
• Participate in the development of the WASH & Shelter team’s technical et methodological capacities
• Evaluate the performance of the members of his/her team
• Identify team members’ potential for advancement and communicate this information to the Program Manager
• Monitor teams to ensure that they are adhering to health and safety regulations

Monitoring and Evaluation

• In collaboration with the WASH & Shelter Program Manager and the monitoring team adapt the monitoring and evaluation tools and methodologies as necessary
• Support the monitoring and evaluation surveys conducted by the Outreach team and the construction supervisors.

Reporting

• Report your activities to the WASH & Shelter Program Manager
• Implement the regular reporting for the WASH & Shelter activities progress using the appropriate formats, reports and databases
• Report any type of problem encountered on the field
• Be responsible for the production of administrative documents to be signed jointly with governmental authorities, communities, beneficiaries or partners
• Immediately report any problems or information that could affect the projects/activities or the security of the teams to the Program Manager
• Check with the team the arrival and departure to and from the field.
• Ensure the collection and compilation of information about the progress of projects/activities from the team
• Write regular reports on the progress of the activities for the Program Manager
• Partake in the drafting of reports and schedules/appendices related to the activities for donors and/or sponsors
• Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the Program Manager and Program Coordinator
• Represent SOLIDARITES INTERNATIONAL in collaboration with the Program Manager for the projects/activities to the relevant bodies: local authorities, sector, partners, … within his/her employment location

POSITION LOCATION IN THE ORGANISATIONAL CHART  (hierarchical and functional)

Under the hierarchical authority of:                WASH & Shelter Program Manager

Hierarchical authority (on base) over:             Construction supervisors

Under the functional authority of:                   NA

Functional authority over:                                 NA