Finance and Accounting Officer

Main duties and responsibilities:

The Finance and Accounting Officer is responsible of the following tasks:

• Maintain the organization general accounting system (PIMS Software) with the coordination of the IT Administrator, if deemed necessary;
• Constantly track the organization and project expenditures in line with its activities;
• Issue and collect all the necessary invoices / documents from project managers, file them in order as hard and soft copies, and enter all data into the accounting system in a timely manner;
• Cross-check invoices with payments and expenses to ensure transparency and accuracy;
• Manage the organization accounts payable and receivable;
• Prepare the projects budgeting and financial documents based on call for proposals in coordination with the Grants Manager and Research and PMER Manager;
• Prepare and track quotations and purchase orders;
• Prepare financial reports monthly, quarterly, and yearly to be reviewed by the organization President and Board Members;
• Follow up with bank transactions and transfers in coordination with the organization President;
• Collect the organization team members time sheet / agreements and prepare payrolls on monthly basis in coordination with the HR Manager;
• Prepare the declaration and submission of team members Social Security benefits and taxes on salaries;
• Manage the assets physical counting process quarterly;
• Work closely with external auditor on quarter and annual reports required by the concerned governments and donors
• Track and collect the membership applications and fees from members; 
• Organize the organization petty-cash;
• Manage of funding and procurement of goods with all the divisions.
• Ensure that all supplies and services are delivered on time;
• Stick to the SBT procurement policy by tracking delivery, payment processes, and supplier information;
• Coordinate with other divisions to ensure timely payments to suppliers and tracking of expenditures;
• Prepare budget proposal, Forecast budget, and financial reports.
• Maintain strong and long-term relationships with key stakeholders to meet and exceed strategic goals and objectives.
• Attend trainings as per the recommendation of the organization.

Please note that the above job description incorporates the main job duties. Other emerging tasks might be assigned as necessary.

Key Working Relationships:

• Work closely with SBT Executive Director, Research & PMER Manager, Grants Manager, and Project Managers.

Criteria of selection:

• 2 to 3 years of experience
• Previous experience in NGOs field.