PMEL Officer

Job Description

Under the supervision of the Executive Director, the PMEL Officer will undertake the following responsibilities:

1. Planning & PMEL System Strengthening

• Develop and maintain project-specific and organizational PMEL frameworks
• Lead the design and updating of MEAL/PMEL plans aligned with program objectives
• Ensure alignment between logframes, indicators, and data collection tools
• Establish and maintain standardized PMEL tools and templates across projects
• Contribute to proposal development by designing logical frameworks and indicators

2. Monitoring & Data Management

• Develop and manage Indicator Tracking Tables (ITTs) and monitoring systems
• Ensure timely and accurate data collection, verification, and reporting
• Conduct regular data quality assessments and validation exercises
• Oversee field monitoring activities, including field visits and partner follow-up
• Maintain centralized databases and ensure proper data documentation and storage

3. Evaluation & Learning

• Design and implement evaluation tools, including:
  • Post-Distribution Monitoring (PDM) surveys
  • Focus Group Discussions (FGDs)
  • Key Informant Interviews (KIIs)
  • Satisfaction and perception surveys
• Analyze qualitative and quantitative data to generate insights
• Produce evaluation reports and learning briefs
• Facilitate internal learning sessions and promote adaptive management practices

4. Accountability to Affected Populations (AAP)

• Develop and manage feedback and complaints mechanisms
• Ensure effective operation of complaints and feedback tracking systems
• Analyze feedback trends and support program adjustments accordingly
• Promote community engagement and participation across project cycles
• Ensure AAP principles are integrated into all program activities

5. Safeguarding & Protection Mainstreaming

• Support the integration and monitoring of safeguarding standards, including PSEAH
• Maintain and monitor safeguarding reporting and tracking systems
• Ensure staff awareness and adherence to safeguarding policies
• Align PMEL systems with protection and ethical standards

6. Reporting & Documentation

• Support the preparation of internal and external reports through data analysis and validation
• Ensure all PMEL-related documentation is:
  • Accurate and consistent
  • Clearly structured and accessible
  • Properly version-controlled
• Contribute to donor reports, assessments, and audits
• Consolidate program data, including sector-specific reports (e.g., livelihoods, agriculture, protection)

7. Capacity Building & Coordination

• Train and support projects staff on PMEL tools, processes, and standards
• Build internal capacity in data collection, analysis, and reporting
• Coordinate with projects teams to ensure integration of PMEL across all activities

Required Qualifications & Experience

Education

• University degree (BS or BA)  in , Computer Science, Social Sciences, Development Studies, Data Analysis, or a related field

Experience

• Minimum 3–5 years of relevant experience in PMEL within humanitarian and/or development contexts
• Proven experience in:
  • Designing PMEL systems and frameworks
  • Data collection methodologies and tools
  • Quantitative and qualitative analysis
  • Accountability and safeguarding mechanisms
  • Donor reporting and compliance

Skills

• Strong analytical and data management skills
• Proficiency in Excel and/or data analysis tools (e.g., Power BI, Kobo, ODK)
• Excellent report writing and documentation skills
• Strong organizational and time management abilities
• Effective communication and interpersonal skills

Ethical Considerations

The PMEL Officer must adhere to:

• SBT Code of Conduct
• Protection from Sexual Exploitation and Abuse (PSEAH) principles
• Data protection and confidentiality standards