Admin Assistant

Duties & Responsibilities:

• Leads the complete cash management process including payments, working advances, reimbursements, transfers, bank cheques, translation of key documents, in line with delegation procedures.
• Responsible for the effective management of petty cash.
• Contributes accountancy information regarding petty cash to the Admin Officer.
• Contribute to relevant information to budget construction as requested by Admin Officer.
• Support financial reporting requirements to Admin Officer,
• Assist the HR Manager with preparation of reports and information required by local statutes, laws and regulations.
• Provide support to Admin Officer during peak times of partner sub grant management.
• Assist Admin Officer as needed by providing information for audit and control purposes.
• Responsible for the drafting of and ongoing follow up of non-staff contracts, as guided by the SOP.
• Support HR Manager as needed with process to obtain visas and all necessary legal permissions for staff.
• Lead bookings for staff travel and ensure all staff's compliance with Staff Travel SOP.
• Provide clear information, feedback and support to both Admin Officer and HR Manager, raising issues as needed and working together to promote a strong team.
• Provide Assitance to the HR Manager in tracking Beirut staff Leaves & holidays, time sheets, Phone recharge, Pay slips  and other duties that may be requested and that are compatible with the job.   
• Ensure clear positive communication with all TDH team members.
• Respect budget information that is given and constantly work to reduce costs and improve the quality of purchases related to this role.
• Maintain an organized style of work,
• Take the initiative for work Improvement suggestions to the Admin, HR & logistics department as part of the Assistant’s responsibility.
• Keep accurate and up to date information concerning reporting requirements for the procurement, transportation and store management of the supply chain process and make this available to other staff on request.  
• Respects the Tdh Child Safeguarding Policy (CSP) and its principles of child protection, ensuring the policy’s implementation and prompt notification of the CSP Focal Point with any information regarding potential breaches of the policy;
• Is aware of, abides by and promotes the practices and values set out in all other Tdh policies and procedures such as the Internal Regulations, Standard Operating Procedures and other policies.