Distribution Officer

Objective 1: Ensures proper implementation of Mount Lebanon storage and delivery activities (50%)

• Understands TDH procurement policies and procedures, including the thresholds and procedures for each market;
• Understands TDH Storage policies and procedures;
• Accepts/Receives Stock Release Orders (SRO) coming from different departments for processing;
• Accepts/Receives the items in the different centers when needed;
• Ensures the correct signatures are obtained;
• Maintains an updated inventory for all the mount Lebanon warehouses;
• Updates the Log & procurement officers about the status of the inventory;
• Inserts all the information about every Item when its situation change on the Stock  Follow-Up (SFU) form;
• Creates a delivery plan in a weekly basis, (from central warehouse of directly form the supplier) and send/receive those items in situ.
• When required, collects data on the market and local suppliers, to ensure adequate pricing of goods and services, and minimum quality and ethics standards;
• Prepares and files all supporting documentation according to donor/s and TDH IT procedures;
• Brings immediately to the attention of Log Coordinator any evidence of fraud, waste, abuse, or any illegal or suspicious activity with any supplier, vendor, contractor, or anyone part of the procurement process within or outside of TDH.

Objective 2: Quality check and Stock Follow Up (35%)

• Receives the goods and services ordered, proceed with the quality and quantity check, signing the Reception Notes ensuring that the goods/works/services received complies with the technical specifications of the procurement;
• Receives and processes the Stock Release Orders. Creates Delivery Notes;
• Updates the Stock Follow Up for every good received/deliver;
• Respects the TDH IT warehouse management guidelines and assure its implementation. Co-Responsible of assuring that:
  • Warehouse fits with TDH minimum standards (clean, dry, properly lit, well organized, areas identified, goods on pallets…);
  • The access is restricted to the staff with responsibility over the stock, and security is implemented;
  • All items are identified by their PR reference on the RN, stock card, SRO, loss reports, DN, …
  • Goods are stored by batch number/expiry date and expiry date are monitored;
  • Pest control is in place.

Objective 3: Produces and maintains the Procurement and Stock Processes Archive (15%)

• Completes the Purchase Dossier with all the relevant information according to the TDH IT procedures for each procurement;
• Keeps a clean and organized archive of the produced documents in accordance with TDH IT guidelines;
• Scans a copy of the every Purchase Dossier and update them in SharePoint.

Objective 4: Security

• Respects the security rules specified in the security plan and performs the security management tasks that can be assigned in its protocols;
• Communicates to the Security Officers of the working location any security related information or noncompliance with the security plan;

Objective 5: Supports humanitarian activities of Terre des Hommes

• Supports the interventions of the organization as per the employee’s abilities;
• Supports any activity that helps reaching our humanitarian goals, as per the employee’s abilities.