Finance Officer

Specific responsibilities:

Manage and supervise TDH IT accountancy on regular basis (daily, weekly and monthly).

 Daily management of projects’ expenses and monthly reconciliation of the bank accounts and weekly cash inventories;

Ensure efficiency in payments to provider, staff, consultants and partners.

Supervising, checking the filing of the related financial and administrative projects documents: invoices, receipts, payment vouchers, bank documents, time sheets, payslips, purchase requests and orders, delivery notes, providers’ and staff contracts etc.

Support Project Manager and Procurement Officer in ensuring the compliance of procurement (Tender, invitation to bid, request for quotation, purchase requests and purchase orders) in accordance TDH IT and donor procurement guidelines and project budgets.

Coordinate and update the procurement follow up file with close coordination with Procurement personnel

Participate in weekly procurement PR meetings and sign all the relevant PRs & POs after checking budget and funds availabilities’

Work closely with the Project Manager to ensure effective administrative and financial planning.

Support the Project Manager in the allocation of resources (Financially)

Assist the Admin Manager in responding to audit inquiries and requests for financial information.

Timely identify, inform and discuss any issues with the Admin Manager/Project Manager.

Contributes toward staff capacity building on administration.

Follow up with all the partners; control, verify, correct and update Partner Tracking tool with physical verification of all the documents submitted.

 Support and assist in all  audits and other financial control mechanism implemented by the donor, or the Government and financial programming

Support for following up  the implementation and sound financial, procurement and budgetary procedures in North Bekaa in line with Terre des Hommes standards and procedures;

Responsible for following the cash flows for projects in North Bekaa and managing the transfers and monitor the bank accounts;

Coordinate and keep good relation with the Bank, follow up on all bank related issues

Prepare salaries bank transfer lists and cheques for all staff related to North Bekaa office and coordinate with bank through emails and phone calls for smooth operation

Coordinate and follow up with OMT/Libanpost for clearance and payments for volunteers or beneficiaries allowances 

Verification of the financial and administrative data and consolidation of the monthly accountancy for North Bekaa including all local partners;

Update Budget Follow Up (BFU) excel file with coordination with programme personnel on a monthly basis

Ensuring compliance with all TDH procedures, donor procedures and all laws of the Country;

Any other duty assigned by your Line Manager.