Finance/HR assistant

Specific responsibilities:

Finance: 

• Maintain the accounts complying with relevant Donor and TDH Procedure in collaboration with the Financial Officer and the Project manager.
• Ensures the management of the data and the appropriate filing (numbering, translating and stamping) of the electronic and hard copies of the financial documents and reports
• Maintains payment record of all invoices received
• Maintains payee statement records for all suppliers
• Controlling all the supporting documents accuracies and follow up on missing documents  
• Prepare payment vouchers and/or Authorization forms and follow up to get the authorized personnel signatures
• Prepare all the cheques and/or bank transfer forms
• Attend the Project and office coordination meetings when requested
• Support in preparing samples for all the external and internal audits
• Managing Request of Cash Advance and reconciling it on regular basis
• Accounts management (petty cash, banks accounts)
• Support any cash distribution happening in the office or in area centers
• Weekly reconciliation of bank accounts.
• Management of the petty cash, daily counts without printing it, weekly cash inventory printed and countersigned by Finance officer in addition to monthly inventory on which any discrepancies has to be immediately reported to the Office Administrator.
• Data entry for all the accounting transactions in Excel-Cashbooks and Accounting software
•  Any other duties relating to the nature of the job as directed by the Line Manager
• Any other duty assigned by your Line Manager.

Human Resources: 

• Assist in preparing offer of appointments, contracts and related documentation for Project national staff
• Responsible for proper filling of HR related documentation i.e. Personnel contracts, time sheets, Leaves, Performance Evaluations, Interview Matrix, Tests corrected, Security checks etc..
• Ensure project national staff receives their payslips and/or authorization receipt.
• Notify the Country HR of contracts due for renewal.
• Assisting in collecting social security and income tax forms from all employees.
• Liaise with Country HR to follow up matters of social security, income tax, and Healthcare insurance cover for the national staff.
• Responsible for staff leaves (annual, sick, etc...), and keep track of leaves balance in the leave tracker.
• Updating the staff database of Beirut office on bi-weekly basis. Share it with Country HR in order to generate comprehensive list for TDH delegation.
• Responsible for the proper filling, monitoring and follow-up of the staff Time Sheets and check them for conformity with instructions.
• Advertise positions of Beirut & Mount Lebanon office and conduct the shortlisting in line to procedures.
• Ensure all HR policies are respected i.e. Test’s results, interview matrix, security checks, minutes of meeting if any.
• Any other duty assigned by your Line Manager.