Logistic and Procurement Coordinator

Tasks and Responsibilities:

a) Supervise the logistic staff of each office in coordination with the Country Administrator, Program Administrators and the Heads of Office;

b) In coordination with the Administrative team, oversee the draft and finalization of the procurement plan of each office and of the Delegation;

c) Manage the warehouse and the inventory of each office and of the Delegation;

d) Supervise and follow up of the procurement procedures at field offices and Delegation level;

e) Revise and update TDH It supplier database to facilitate procurement procedures and ensure the selection of trustworthy suppliers;

f) Support the Project Managers on logistic of the activities and procurement procedures;

g) In coordination with the Country Administrator, revise and update logistic and procurement procedures in the Local Management Manual of TDH It Delegation in Lebanon;

h) Ensure due diligence and transparency concerning procurement and logistics and their compliance with TDH IT and donor’s rules and policies;

i) Elaborate new tools (IT, filing, etc.) for the correct management of the logistic activities of TDH It Delegation in Lebanon;

j) Revise procedures, contracts and other related documents prior to their submission to the Delegate or to other authorized staff;

k) In charge of the fleet management of Delegation;

l) Oversee the rehabilitation, maintenance and management of TDH premises, including offices, warehouses and guesthouses. The Logistics and Procurement Coordinator ensures that TDH property, including the fleet, means of communication and other equipment are purchased, used, replaced, and disposed in accordance with TDH and donors’ policies and procedures;

m) Support the preparation, planning and revision of the budgets as regard as logistics of the activities in coordination with the TDH It PMs and HoOs;

n) Organize the filing of the procurement procedure documents and support the administrative staff on the accountancy of the logistic expenses;

o) In coordination with the Admin staff, the Logistics and Procurement Coordinator is the focal point for the preparation of financial and narrative reports to donors as far as logistic procedures, relevant documentation and compliance with TDH IT and donors’ procedures are concerned;

p) Contribute to the logistic arrangements related to the overall training plan;

q) Carry out on-the-job training and capacity building of TDH It logistic staff, including regular evaluation;

r) Attend Log/Procurement coordination meetings and workshops at national and regional level and/or organize with offices’ Log and Admin staff their participation; share minutes with concerned staff;

s) If requested by the line manager, the Logistics and Procurement Coordinator could manage the relationship with donors or national institutions about logistic issues.

Qualifications:

a) Bachelors Degree or equivalent in a relevant field

b) Excellent knowledge of standard logistic procedures and practices

c) Good understanding of financial, procurement and HR procedures

d) Good level of technical IT/communications/construction skills

e) Excellent analytical, oral and written communication skills, including the ability to interact with diverse stakeholders

f) Ability to work within and motivate the team;

g) Fluency in written and spoken English, knowledge of Arabic is an asset; knowledge of Italian is a plus

h) Good computer skills

i) Sound organizational skills, precision, rapidity, dependability, and ability to manage and prioritize multiple tasks and meet tight deadlines

j) Willingness and capacity to be flexible and patient when challenged by difficult and frustrating working conditions

k) Prepared to live and work in an uncertain security environment

Professional experience:

a) At least 3 years’ previous field experience in a relief NGO in a similar role

b) Minimum 3 years of previous experience in a managerial position

c) Previous experience in Lebanon or in the MENA region is an asset

Only applications from holders of passports allowing easy entry into the Country will be considered.

Management lines:

This position reports to the Country Administrator

Submission Guidelines: 

Only shortlisted applications will be contacted and invited to an official interview (including test). Please send your Curriculum Vitae (maximum three pages) and Motivation Letter (indicating at least three references) to: hr.tdhit.lebanon@gmail.com. Please, specify in the subject of the email: position_name_surname"