Programme Administrator

Administration and Finance Manager

• Contribute to the development and consolidation of TDH Procedures and Policies in collaboration with the Senior Management

• Facilitate the work of the Country Admin, to improve the coordination/quality/timeliness within the departments at offices and delegation level

• Ensuring the sound financial management of the resources within the scope of operation
• Ensuring financial planning, budget follow up and monitoring in line with TDH standards
• Coordinating, supervising, monitoring the work of the admin staff (Admin/FOs/Accountant, etc.), providing guidance, training and coaching as needed
• Supervising and motoring the regular book-keeping, filing etc. performed by the financial/admin staff for the organization at office level in line with TDH procedures
• Preparing the financial reporting as requested and obtaining approval from CA/HQ as requested
• Preparing budget and related documents for new proposal or revisions in coordination with the PM and the Country Admin
• Supporting the Country Admin for all that the delegation is concerned including financial/HR recourses according to planning and needs including customs, taxation, follow-up of the national laws, VAT, etc.
• Relationship with partners (banks, Lebanese administrations, INGO Forum, local partners) as far as the Operation is concerned, and as required
• Training, capacity building and coaching of Office staff, Partners, TDH colleagues in country and in the region according to an agreed working plan

Logistic and Procurement

• Facilitate the work of the Logistic and Procurement Coordinator, to improve the coordination/quality/timeliness within the departments at offices and delegation level
• Line management and supervision of the Logistic and Procurement staff, including training, coaching in the sound application of the Procedures, among them:
• Supervision of buildings maintenance (office, guesthouse)
• Supervise all purchases and procurement to ensure that TDH standards and procedures are implemented and respected
• Supervision of asset and inventory, fleet, etc.

Human resources

• Support in the correct application, development, consolidation of the HR Policies of the Delegation
• Facilitate the work of the HR Manager, to improve the coordination/quality/ timeliness within the departments at offices and delegation level
• Participate in the recruitment/selection process and panel
• Coordination and Supervision of the HR staff/focal point in their daily and regular task, including (not limited to): Personal filing, insurance, registration, payrolls, leaves, contracts, etc.

Reporting and meetings

• Regular Weekly Office staff Coordination Meetings
• To assist in all relevant meetings in relation to administrative and human resources work
• Financial reporting
• Other reports on demand

Supervision and coordination

Supervision of:

• Admin, Logistic and procurement, HR staff
• Office and field staff in coordination with the Program Manager

Qualifications required:

• Bacheleor degree in Administarion and Finance
• A minimum 5 years experience in relevant field
• Previous experience in INGO is a plus
• Computer literacy Microsoft word, Exxcel, outlook, etc..
• Punctual, solution orieneted and good communication skills
• Fluent in English and Arabic

Submssion Guidelines:

Interested candidate who possess all above-mentioned requirements are invited to send a CV, including three references and a motivation letter to hr.tdhit.lebanon@gmail.com; quoting in the subject of the email the reference code: PA-TYR-Sep18, not later than September 28, 2018.

Please download the first set of questions to fill then send along with your CV and Cover letter.

Only shortlisted candidates will be contacted.