Programme Assistant

Within the delegated authority and under the supervision of the Fund Manager or his/her designated mandated representative(s) – in close coordination with the HFU, the UN Volunteer will:

• Support in carrying out induction meetings with new organizations interested in registering with the LHF to familiarize them with the LHF’s scope of work and processes and its alignment with the LCRP;
• Complete NGO’s eligibility process by reviewing partner’s registration request on the Grant Management System and due diligence;
• Support in assessing NGOs’ risk level /Capacity Assessment;
• Provide direct support and guidance to LHF partners, especially concerning the rolling out of the new LHF processes;
• Support in updating partner’s Performance Index on GMS and assist in the communication with LHF partners accordingly;
• Assist the HFU in LHF partner trainings prior to the launch of standard allocations;
• Support in the development training modules and tools in accordance with the LHF Operational Manual and in line with the identified weaknesses, needs and priorities;
• Arrange and support the HFU in the implementation of capacity building and training activities for eligible partners (including a 2 days GMS clinic);
• Ensure to take and maintain minutes of meetings, accurately draft and provide summaries/reports;
• Support in developing LHF allocation timeframes;
• Support the HFU during the pre-screening, strategic and technical revision phases of projects during allocations (take minutes of meeting and project scoring);
• Support the HFU team in the LHF stakeholders’ survey;
• Generate Grant Agreements for new projects in accordance with the LHF Operational Modalities, as well as Grant Agreement Amendments for LHF projects undergoing revisions and follow up with partners on the signature and finalization of the process on GMS;
• Support HFU in the conducting kick-off meetings;
• Support HFU in the elaboration of a monitoring (financial spot check) plan in accordance with the LHF Operational Manual and accountability framework;
• Support the HFU in tracking the partners’ compliance with the LHF reporting on GMS;
• Keep all LHF stakeholders contact lists up-to-date (eligible LHF partners, interested applicants, Advisory Board members, LHF previous/current/potential donors);
• Any other related tasks as may be required or assigned by the supervisor.