UNV Partnership and Mobilization Officer - Hungary

UN Entity: UNV, Hungary

Assignment Context:

The UNV Regional Office Europe and CIS (ROECIS) based in Istanbul provides oversight and strategic guidance to the UNV Field Units and presences in their respective geographical assignments and are mainly accountable for the placement of UN Volunteers mobilized for UN Agencies, Funds, and Programmes focused on peace, development and humanitarian needs.

Furthermore, the ROECIS represents, and strategically position, UNV and bring UNV’s services and solutions closer to its partners from governments, UN entities, civil society and private sector. ROECIS also leads in scoping and delivering UNV’s advisory service offer on volunteer infrastructure. Assignment context Reporting to the Manager, Regional Office, and with the technical guidance and supervision of the UNV Programme Analyst, the Partnership and Mobilization Officer provides support to the Regional Office, with specific focus on outreach leading to increased mobilization and placement of UN Volunteers and supports advocacy efforts and position of UNV in Czechia, Hungary, Poland, and Slovakia in line with UNV’s Strategic Framework 2022-2025. In addition, the UNV Partnership and Mobilization Officer takes on operational tasks in the management of the UN Volunteer.

Task description:
Under the overall supervision of the UNV Regional Manager and immediate supervision of UNV Programme Analyst, the UN Volunteer will undertake the following tasks:

•Support the UNV Regional Office for Europe & CIS with outreach activities with UN entities in assigned countries mainly Poland, Czechia, Hungary and Slovakia for demand generation and information on UNV modalities.
•Act upon and follow-up on volunteer mobilization forecasting for online and onsite volunteer assignments with UN partner agencies, particularly in the timely submission of Descriptions of Assignment.
•Under guidance of the supervisor, participate in relevant partner meetings and planning meetings to identify opportunities for volunteerism and volunteer placement.
•Provide regular updates to the UNV Regional Office with regards to possible potential opportunities for UN Volunteer solutions integrations.
•Support in collecting data information and documentation and drafting routine correspondence and reports.
•In close coordination with the Communications staff in the Regional Office, support in the preparation, dissemination and presentation of country-specific promotional information on the mandate and work of UNV with relevant development partners and the media.
•Participate in activities in collaboration with other UN agencies, for annual, national and UN-recognized international celebrations, including the International Volunteer Day (IVD).
•Support outreach campaigns aiming at attracting talents as per corporate talent acquisition strategy and updating and maintaining a network of local sources in coordination with ROECIS and the Volunteer Services Centre (VSC).
•Monitor the contractual status of all serving UN Volunteers, assist in securing funding authorization for extension and flag to UNV VSC follow-up actions; provide the required administrative, operations and programme support, where appropriate.
•Maintain up to date contact records of all serving UN Volunteers, including their recognized dependents.
•Liaise with relevant UN Host Entities to facilitate government clearances, entry visas and resident permits of incoming UN Volunteers and their recognized dependents.
•Ensure that UN Volunteers are adequately briefed and debriefed and extend personal support and guidance to UN Volunteers serving in the country.
•Work closely with the Field Security Officer and provide support to the UN Designated Official to ensure a detailed understanding among UN Volunteers on all security-related issues.
•Undertake tasks for the local support of the UN Volunteers and recognized dependents in the country including in the cases of medical evacuation, security evacuations or the death of a UN Volunteer.
•Assist VSC in ensuring that all conditions are met before the payment of final entitlements to UN Volunteers at the end of their assignment.
•Conduct onboarding session with Talent Acquisition team to the newly recruited UN Volunteers in Poland.
•Conduct regular visit to the hosting entities and follow up with the deployment requests.
•Support TA activities in order to find national talents in Czechia, Hungary, Poland and Slovakia.
•Perform other tasks within the scope of the assignment.

Required experience:
3 years of experience in  the national and/or international level in management and office support, or other relevant programmes;
- Experience working in the UN or other international development organization is considered an asset Experience working in the UN or other international development organization is considered an asset.
- Previous experience in a civil society setting and/or as a volunteer with volunteer management and/or promotion of volunteerism is a distinct advantage.

- Excellent communication (written and verbal) and advocacy skills.
- Ability to work inclusively and collaboratively across a range of themes and with a diverse group of people.
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.), web-based platform and other.
- Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.

Languages
English, Level: Fluent, Required

Inclusivity statement:
United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements
Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy.