UNV Programme Assistant

Within the delegated authority and under the supervision of the Programme Budget Specialist (Grants Management or his/her designated mandated representative(s), the UNV, Programme Assistant (Grants Management) will:

1. Support in the coordination and compilation of Sitrep inputs received by sections. Ensure timely follow-up and quality inputs, as well as initial review of the Sitrep;
2. Support in the coordination and compilation of donor briefs and briefing packs in line with upcoming visits. Ensure timely follow up with sections, as well as initial review of inputs;
3. Support in the development of programme and country office factsheets/donor management products with the coordination and support of the grants management unit and based on section/office needs;
4. Support the grants management unit with the follow up and consolidation of reports and proposals in line with donor and PPD deadlines;
5. Develop and maintain a tracking system of reporting and proposal deadlines;
6. Maintain database/record keeping/electronic filing system for funding proposals, budget allotments and donor reports and maintain a supplementary paper-based filing system;
7. Develop and maintain standard templates for UNICEF Lebanon proposal and reports, as well as contextualizing templates based on donor requirements;
8. Assist and support in the development and preparation of various financial reports, including support in the development of PowerPoint Presentations;
9. Support the compilation, editing and preparation of Donor Quarterly Update reports and upload donor report submissions to the financial management system;
10. Maintain up-to-date standard funding proposal and donor reporting templates for each programme section;
11. Assist in the development, editing, review and submission of funding proposals and donor reports including sending trigger emails to programme sections, supporting the compilation and editing of the monthly LCO situation report;
12. Maintain logs for funding proposals, donor reports and informal requests;
13. Support in updating the pipeline and proposal tracker;
14. Maintaining an electronic filing system for funding proposals, and donor reports and a supplementary paper-based filing system;
15. Provide regular updates and information to programme sections regarding donor reporting schedules and requirements;
16. Assist in the preparation of ad-hoc requests for budget, donor reporting and knowledge management including the update of monthly briefing packs and donor briefs;
17. Any other related tasks as may be required or assigned by the supervisor;