Budget Officer

PURPOSE OF THE Under the supervision of the Contributions and Partnership Management Officer, performs a variety of specialized tasks in support of the preparation, monitoring, and control of the budget, involving several different sources of funds and several programmes. MAJOR DUTIES AND RESPONSIBILITIES 1.Ensure budgetary allocations are received and entered into the system (VISION) under relevant programme components for relevant years; rephase and re-allocate funds as instructed and produce regular periodic financial management reports as required.2.Provide oversight, monitor fund utilization; alert the Contributions Management Officer, Chief SPPME, Deputy Representative and relevant sections of any significant inconsistencies and/or short-falls in the financial performance and ensure budgets are used in a timely manner so that funds are not lost on expiry.3.Monitor the status of donor reports for using VISION, KRI and BI reports. Alert the Chief of SPPME of outstanding emergency donor reports.4.Check programme codes and scopes and relevant focus areas. Ensure all budget allocations are within approved ceiling.5.Receive and compile/tabulate Performance Reports as required by the Chief SPPME or the Deputy Representative.6.Answer relevant VISION and budget management queries and assist in referring complex issues to relevant RO/HQ sections/staff ensuring that all such queries are fully addressed in a timely manner.7.Provide one-stop facility for all documentation related to grants as per audit requirement and open/update existing grant files with submitted documents.                 WORKING CONDITIONS Post is office-based, with travel to project sites. IMPACT AND CONSEQUENCE OF ERRORNo decisions are made relating to financial management or allocation / disbursement of funds without consultation.Recommendations on effective fund management and disbursal. Regular reporting on status of expiringDescribe the most damaging error(s) that could be made in the performance of the work and their consequences. Errors in management of financial resources or provision of incorrect advice to management can result in poor decisions, delaying programme implementation and causing reputational damage, including with donors. INDEPENDENCE Supervisor provides specific instructions for new assignments and reviews work regularly for accuracy and soundness. GUIDELINESUNICEF programme manualsUNICEF Board Policy Paper, PRO's and Executive DirectiveUNICEF country programme planGovernment development plans and policiesUNICEF financial and supply rules, regulations and manualsOffice WorkplanVISION online trainingIncumbent operates within rules and regulations and makes recommendations to the supervisor when deviation from the guidelines or changes in procedures are warranted. WORK RELATIONSHIPSIndicate both the purpose and level of contacts within and outside UNICEF, in order to perform the work effectively. CONTACT           a)Internal-Deputy Representative ,  -Chief, SPPM&E     -Contribution and Partnerships Management Officer -Operations Chief,Finance -Manager, Supply & Procurement -Programme/Project Officers   b)External-Local Government counterparts  -Members of the community/NGOs   QUALIFICATIONS & COMPETENCIES required to perform the duties of the post: a)EDUCATION: University degree in Financial Management, or a related technical field. b)WORK EXPERIENCE: Three years’ experience in budget or financial-related work of the organization. Experience in using an ERP system would be an added advantage. Knowledge of automated budgeting and accounting systems and of the budget preparation and implementation processes in the organization. Good knowledge of computer programmes particularly Microsoft Word, Excel and PowerPoint. c)LANGUAGES (Indicate the language requirements.)Fluency in English and Arabic. d)Competency Profile ( For details on competencies please refer to the “UNICEF Professional Competency.”)i) Core Values (Required)•Commitment       •Diversity and Inclusion      •Integrity ii)Core Competencies (Required)•Communication [ II ]            •Working with People [ II ]         •Drive for Results [ II ] iii)Functional Competencies (Required)•Formulating Strategies and Concepts  [ I ]               •Analyzing  [ I ]         •Applying Technical Expertise   [ I ]                             •Learning and Researching   [ II ]                                               •Planning and Organizing  [ II ]  iv)Technical Knowledge   [  ] a)Specific Technical Knowledge Required [  ](Technical knowledge requirements specific to the job can be added here as required.)  •Rights-based and Results-based approach and programming in UNICEF. •UNICEF programme policy, procedures and guidelines in the Manual.•Mid-Term Strategic Plan (MTSP) b)Common Technical Knowledge Required (the job group) [  ]•Methodology of programme/project management•UNICEF programmatic goals, visions, positions, policies and strategies.•Knowledge of global human rights issues, specifically relating to children and women, and the current UNCEF position and approaches.•UNICEF policies and strategy to address on national and international issues, particularly relating to conflicts, natural disasters, and recovery. •UNICEF emergency programme policies, goals, strategies and approaches. c)Technical Knowledge to be Acquired/Enhanced (for the Job) [ ]•UN policies and strategy to address international humanitarian issues and the responses.•UN common approaches to programmatic issues and UNICEF positions•UN security operations and guidelines. •UNSECORD training for members of Security Management Team.