Human Resources Assistant

I. Post InformationJob Title: Human Resources AssistantJob Level: GS4Contract Type: Temporary Appointment for 364 daysSupervisor Title/ Level: Human Resources Specialist, P3, #84778Organizational Unit: Operations, Human ResourcesPost Location: Beirut II. Organizational Context and Purpose for the jobThe fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations. Job organizational context: The Human Resources (HR) Assistant works in the HR Unit within the Operations section and reports to the Human Resources Specialist. Purpose for the job:  Provide administrative support to the HR section to improve the efficiency of the HR services through improved filing process, monitoring capabilities and quality assurance. III. Key functions, accountabilities and related duties/tasks Summary of key functions/accountabilities: 1.Support timely and due recruitment processes by administering advertisement, short-listing and assessment processes and keeping recruitment actions on record through electronic and physical filing.2.Provide support to the maintenance, updating, monitoring of completion of physical and electronic official status and staff files.3.Assist in staff onboarding formalities i.e. liaising with on-boarding focal persons within the section and newly recruited staff to ensure a smooth onboarding schedule organization.4.Provide logistical and administrative support with events’ organization i.e. meetings, workshops.5.Provide logistical and administrative support to the section in general.6.Handle internal and external clients’ queries and support on routine requests and transactions within the delegated area of authority.7.Keep abreast of the latest rules, regulations and policies with respect to all areas of human resources and perform other HR related tasks as and when assigned. Any other activity as required. IV. Impact of Results Decisions and recommendations are made on standard HR actions and in an assisting function. They require knowledge, the ability to interpret, and good judgment to apply a variety of rules, processes and procedures in the areas of HR management, in particular administration. Decisions and recommendations impact directly upon the efficiency and effectiveness of not only the section, but of the office as a whole.  Also, these actions could influence staff morale in the event of inconsistencies in the application of rules and procedures.  V. Competencies and level of proficiency required Core Values •Commitment •Diversity and inclusion•Integrity Core competencies•Communication (I)•Drive for Result (I)•Working with People (II) Functional Competencies•Following Instructions and Procedures (I)•Planning and Organizing (I)•Learning and Researching (I)•Analyzing (I) VI. Recruitment QualificationsEducation: Completion of secondary school education preferably supplemented by university courses.Knowledge Experience: •Basic knowledge and understanding of Human Resources management.•Four years of clerical work experience, including within the areas of Administration and/or Human Resources.•Be able to use current job related computer software and databases. Proficiency in Microsoft Office package, in particular Word, Excel.•Experience with the UN is an asset.Language Requirements: Fluency in Arabic and English