Programme Assistant

2.       PURPOSE OF THE POST   Under general supervision, performs a variety of information gathering, monitoring, technical and administrative services of moderate scope and difficulty, in support of programme activities.     3.    MAJOR DUTIES AND RESPONSIBILITIES   Percentage 20%   1.   Collects information mainly from records and reports and prepares periodic and ad hoc reports on programme and project activities. 20%   2.   Organizes data and information, prepares and maintains records, documents and control plans for the monitoring of project/programme implementation. 20%   3.   Contributes to the preparation of reports, project documents and submissions to governments by providing information, preparing tables and drafting relatively routine sections.  Prepares background information for use in discussions with governments and other organizations. Participates in the briefing and debriefing of project personnel. 20%   4.   Scrutinizes plans of operations, exchanges of letters and takes appropriate follow-up action.  Assists in the administrative process of government requests for assistance.  15%   5.   May be required to carry out specific administrative operational/control tasks for project/programme activities.  5%   6.   Performs other duties, as required.        4.    WORKING CONDITIONS (Describe the conditions of the work place, travel requirements, and risks or hazards to which the incumbent is exposed.  Indicate if it is an office-based post. Also, indicate the extent and frequency of physical requirements of the job, such as lifting heavy loads, or other types of exertion.)   Work is office-based. Occasional travel to field hubs may be required. No strenuous physical activity is expected.     5.    IMPACT AND CONSEQUENCE OF ERROR   (a)   Describe the type of decisions or recommendations regularly made and their impact on other persons or the work of the office.   No decisions are made relating to programme management or allocation/disbursement of funds without consultation.     (b)   Describe the most damaging error(s) that could be made in the work and the consequences they would have.   Errors in monitoring/management of programme resources or provision of incorrect advice to management can result in poor decisions, delaying programme implementation and causing reputational damage, including with donors.     6.    REVIEW OF WORK   Work is assigned with specific instructions and guidance and checked while in progress.     7.    GUIDELINES   (a)   Indicate which guidelines are required for performing the duties of the post (rules, regulations, policies, procedures, practices, precedents, manuals, instructions, etc.)         Appropriate manual or issuances requiring some interpretation.     (b)   Describe the degrees to which interpretation of, and deviation from, existing guidelines are permitted, and the authority to propose or establish new guidelines.   No authority to deviate from existing guidelines is given, although recommendations to improve/refine existing processes and/or guidelines are welcome.     8.    WORK RELATIONSHIPS   Indicate both the purpose, level and frequency of contacts within and outside UNICEF, in order to perform the work effectively.   CONTACT                 PURPOSE & FREQUENCY                         a)    Internal   Frequent contacts inside the organization,involving the exchange of a wide range of information, some of which may be complex.   b)    External       Frequent contacts outside the organization, and at times outside the duty station, involving the exchange of a wide range of information, some of which may be complex.       9.    QUALIFICATIONS AND COMPETENCIES required to perform the duties of the post:   a)    EDUCATION         Completion of secondary education, preferably supplemented by technical or university courses in a field related to the work of the organization.     b)      WORK EXPERIENCE      Six years of progressively responsible clerical or administrative work, of which at least one year is closely related to support of programme activities.     c)    LANGUAGES         Fluency in Arabic and English required, knowledge of French an asset.     d)       COMPETENCIES i)  Core Values (Required) Commitment       Diversity and Inclusion      Integrity ii)  Core Competencies (Required) Communication  [II]  Working with People  [II]  Drive for Results  [II]   iii)    Functional Competencies (Required) Analyzing [II] Applying Technical Expertise [II] Following instructions and Procedures [II] Planning and Organizing [II]