Reports Officer

POST TITLE: Reports OfficerPOST LEVEL: NOBCONTRACT TYPE: Temporary Appointment (TA)SECTION/DIVISION: SPPM&E    DUTY STATION: Beirut, Lebanon   1. ORGANIZATIONAL SETTINGREPORTS TO: Reports Specialist, P-3 (FT), #94238 2. PURPOSE OF THE POSTUnder the supervision of the Reports Specialist (P3) and the overall guidance of the Chief of SPPME, the incumbent will be accountable for supporting the monitoring of UNICEF’s partnerships and writing/editing Donor Reports for all programme funds under the UNICEF Lebanon Country Office. The duties and responsibilities detailed below will be accomplished in coordination with the Reports Specialist. The post is crucial to the accomplishment of the LCO’s significantly increased volume of work in the area of fundraising and donor reporting. 3. MAJOR DUTIES AND RESPONSIBILITIES With assistance from the EquiTrack Assistant and Information Management Officers, track the process of partner reporting against key results through the EquiTrack system and ActivityInfo, through to donor and SitRep reporting, checking data quality and consistency.Edit and advise on layout of donor reports and proposals in cooperation with programme sections, Reports Specialist and Chief of SPPM&E.Update and maintain information on all donor and programme proposal and reporting requirements.  Ensure section heads and field offices are updated on these requirements and follow up as required.Ensure timely and accurate reporting and monitoring of donor interests and information needs. This includes gathering of information, consolidation, editing and production of interim and final reports.In collaboration with the Chief of SPPM&E, Reports Specialist and programme section chiefs, contribute to the development of fundraising proposals for LCO in line with the overall fundraising strategy. This includes compilation of information and editing and layout, when necessary.Write/produce, edit and disseminate human interest stories, photos and social media products with emergency and programmatic focus, in line with donor reporting requirements, as necessary and in conjunction with the Communication Team. Undertake field visits as necessary.Collaborate with the Deputy Representative and Sections Heads to contribute to the compilation, production and dissemination of mandatory UNICEF reports, including the Annual Report and situation reports. 4. WORKING CONDITIONSNormal office-based post with occasional travel for monitoring of partners in the field. 5. IMPACT AND CONSEQUENCE OF ERROR (a)Describe the type of decisions regularly made and the impact of those decisions.Decision making on methods of work and prioritization of work. (b)Describe the type of recommendations regularly made and why these are important.Makes recommendations to supervisor on how to improve and streamline reporting from partners and scheduling and improving donor reports.(c)Describe the most damaging error(s) that could be made in the work and the consequences they would have.Incorrect and/or late reporting can damage the credibility of the organization. 6.  INDEPENDENCE ( Describe the degree of direction or management guidance the post receives from the immediate supervisor, e.g., post acts under minimal supervision, exercises judgement, takes initiative, etc.)Incumbent must work independently within the key assignments. 7. GUIDELINES(a)Indicate which guidelines are required for performing the duties of the post (rules, regulations, policies, procedures, practices, precedents, manuals, instructions, etc.)UNICEF programme manuals and policy guidelinesUNICEF Board Policy Papers, PROs and EXDsUNICEF Country Programme Plans, Annual WorkplansUNICEF MTSPUNICEF Administrative/Finance/Personnel manualsVISION and Insight SystemsUNICEF Evaluation ManualOffice and Unit WorkplanCooperating agencies guidelines, in particular UNOHCI/OIP and manualsTechnical literature or related programmesPolicy Frameworks (b)Describe the extent to which interpretation of, and deviation from, existing guidelines is permitted and the authority to propose or establish new guidelines.Post is technical.  It not only interprets guidelines but contributes to development of new and/or improvement of existing guidelines as the programme evolves.  Post requires assessing the most appropriate modes of action to meet the local needs. 8. WORK RELATIONSIndicate the purpose and level of contacts both inside and outside UNICEF for the work to be accomplished.                                               a) Internal (Title, Purpose & Frequency) Title: Representative/Deputy Representative      Purpose: Receive Policy directions/ guidelines and provide technical advice (F)Title: Chief, SPPM&EPurpose: Supervision/Guidance (F)    Title: Section Chiefs Purpose: Programme issues/advisory/ technical (F)     Title: Fund Raising Officer    Purpose: Fund raising issues/donor reporting (F) Title: Budget Officer Purpose: Financial supply – monitoring (N/F) Title: Operations Officers/Supply Officers Purpose: Financial supply - monitoring (N/F)Title: Comms Chief    Purpose: Donor Relations/donor visits (N/F)Title: Regional Advisor/HQ Officers  Purpose: Information exchange (N/F)  b) External (Title, Purpose & Frequency) Title: Sector officials of Relevant ministries     Purpose: Intersectoral cooperation, technical support/training (O)   Title: UN Agencies and ideas     Purpose: Coordination of activities/exchange of information (O) 9. QUALIFICATION PROFILEEDUCATION: Advanced university degree in social sciences, development, planning, communication, or related field. A first university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of an advanced university degree.WORK EXPERIENCE: Two years of relevant work experience at national level. Experience at international level an advantage. Emergency experience is an asset. LANGUAGES: Fluency in English and Arabic are required. Writing skills in English are essential.COMPETENCY PROFILE:i)  Core Values: Commitment, Diversity and Inclusion, Integrityii)  Core Competencies: Communication [II], Working with People [II], Drive for Results [II]iii) Functional Competencies:  Leading and Supervising [ I], Formulating Strategies and Concepts [ I ], Analyzing [ II ], Applying Technical Expertise  [ II ], Planning and Organizing [ II]