PROPERTY MANAGEMENT ASSISTANT (Two Positions)

Conducts physical inspections and quality control of mission United Nations Property to ensure that all materials in the warehouse are accounted for and in serviceable condition;
- Interacts with other property / inventory management stakeholders and providers of services.
in particular Technical Sections and Supply Chain Service Sections as appropriate.
- Prepares and submits, discrepancy reports, warehouse operations and disposal reports for the unit chief's approval and ensures follow up action aiming at rectification of the discrepancies.
- Identifies anomalies of materials received by the warehouse and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports
(DDR), posted on the system and presented to the supervisor for immediate action.
- Conducts commodity item backfills, relocation, movement of stock in daily warehousing operations for unloading or loading from docking stations and/or crossdocking.
- Processes goods put-away, picking and movements according to product IDs, part number in the electronic inventory management system.
- Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with the
Centralized Warehousing Manual, Administrative Instructions, DOS/SCM and DMSPC/GAMPS guidelines.
- Updates all physical verification records and data entry in electronic inventory management system.
- Assist stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DOS/SCM and DMSPC/GAMPS guidelines.
and mission's SOPs.
- Produces Business Intelligence reports on a monthly basis and when requested by the supervisor.
- Assists in drafting statements of requirements for contracts and services for disposal and drafting correspondence and documents pertaining to warehouse management.
- Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.
- Assists Technical Sections in preparation of materials for write-offs and processing of writeoff
cases through relevant property survey boards.
- Assists in carrying out Board of Survey functions as and when required.
- Prepares statistical analysis and trend analysis on United Nations property;
- Performs other duties as required in support of the work of the section, as required by the supervisor.

Competencies

Professionalism:
Knowledge of the field of work in the areas of supply chain management, in particular warehousing, inventory management, distribution, warehouse safety management, as well as related procedures, practices and environmental standards. Ability to demonstrate flexibility and adaptability when providing the required logistical and transportation support to the Section. Ability to conduct analysis and produce reports on technical issues and to review and edit the work of others. Knowledge of and ability to apply UN rules, regulations, policies and guidelines in work situations. Ability to provide professional technical advice in the area of warehouse management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning. 
monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others.

Places team agenda before personal agenda. Supports and acts in accordance with final group decision. 
even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education:

High school diploma or equivalent is required.

Job Specific Qualifications:

A valid driving license type "B" is required. (Please attach)
Forklift Operation Certification / License is desirable. (Please attach)
Certification in Enterprise Resources Planning based applications (such as SAP) related to inventory and warehouse management is desirable.
A technical or vocational certificate in Microsoft Word and Microsoft Excel is required.

Work Experience:

A minimum of five (5) years of progressively responsible experience in the field of warehouse/inventory management, logistics or related areas is required.
A minimum of one (1) year experience in warehousing operations including setting-up and organizing physical warehouse space, receiving and property disposal is required.
Physical experience in the utilization of forklifts and material handling equipment (pallet trucks, order pickers etc) used for warehouse operations is desirable.

Languages:

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required.

Assessment:

Evaluation of qualified candidates will include an assessment exercise which will be followed by competency-based interview.

Special Notice: 

Recruitment against this position is on a local basis; applicants in the General Service category shall meet the relevant employment requirements of the host country (Lebanon), including fulfilling visa or work permit stipulations. If you fulfill the visa and work permit stipulations for Lebanon, please specify in your cover letter and attach a copy of your visa and work permit under 'attachments" of your application in Inspira.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules.