Background Information/Organizational Context
Brief introduction on UNHCR and on the functional unit/office where the intern will be placed, highlighting the benefits of undertaking an internship
Established in December 1950, UNHCR is mandated to lead and coordinate international action to protect and assist refugees. In more than five decades, UNHCR has helped more than 50 million people restart their lives. Today, UNCHR staff in more than 120 countries continue to help and protect millions of refugees, returnees, internally displaced and stateless people.
UNHCR is a global organization dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. We are in over 125 countries, using our expertise to protect and care for millions.
The Administration Intern will operate in the context of the Private Sector Partnerships (PSP) unit and provide assistance to the PSP team with routine services and activities within the admin domain under regular guidance from the admin/finance team. As per specific instructions, the intern will require liaising with other internal or external entities, to facilitate effective delivery of services and achievement of administrative objectives
Duties and Responsibilities
Concise and detailed description of activities, tasks and responsibilities to be undertaken, including expected travel, if applicable
Support for the coordination, communication, set-up, welcoming and smooth running of Events on behalf of Admin team.
Working with the team on procurement and requesting/finalizing quotations from suppliers.
Assist in organizing official travel.
Assist in monitoring the absence record management.
Provide support in maintaining monthly inventory, and in the distribution of stationery supplies as well and to assist in sending/receiving mail and couriers.
Work with other admin team for different clerical tasks such as filing, scanning, photo-copying and other Admin tasks as required.
Support HR focal point in coordinating tasks and functions related to recruitment and onboarding.
Other tasks as required.
Intervention Sectors
Refugees
Location
- Lebanon
- Beirut
- Beirut
Application Deadline
Organisation
Salary Range
< 800 (USD)
Contract Type
Full Time
Application Submission Guidelines
Interested qualified external persons meeting the requirements of the attached Job Description can apply online through the following website: https://lb.unhcrjobs.org/ no later than COB 01/08/2021.
Please note that only applications received through the above website will be accepted and no applications will be accepted through email.
Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position, applications form individuals with special needs are encouraged. Shortlisted candidates may be required to sit for the written test and/or oral interview.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
In order to be considered for an internship, candidates must meet the following eligibility criteria:
Recent graduate (those persons who completed their studies within one year of applying) or current student in a graduate/undergraduate school programme from a university or higher education facility accredited by UNESCO; and
Have completed at least two years of undergraduate studies in a field relevant or of interest to the work of the Organization.
An individual whose father, mother, son, daughter, brother or sister is a staff member of
UNHCR, including a Temporary Appointment holder or a member of the Affiliate Workforce, is not eligible for an internship.
Requires a Cover Letter?
Yes
Experience Requirements
No experience required
Education Degree
Bachelor Degree
Education Degree Details
An undergraduate or postgraduate degree from a credited university; in the fields of business, commerce, or economics.
Must have completed at least two years in university or a fresh graduate (no more than one year of completion of degree).
Have excellent communication skills with strong interpersonal and negotiation skills.
Be fluent in English and Arabic, with advanced writing and editing skills.
Capable of building and maintaining simple databases and filing systems.
Have good experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint)
Demonstrate a genuine desire to learn and develop.
Be highly organized and have good attention to detail.
Be able to multi-task and to prioritize workload.
Be a flexible, team-player
Must have completed at least two years in university or a fresh graduate (no more than one year of completion of degree).
Have excellent communication skills with strong interpersonal and negotiation skills.
Be fluent in English and Arabic, with advanced writing and editing skills.
Capable of building and maintaining simple databases and filing systems.
Have good experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint)
Demonstrate a genuine desire to learn and develop.
Be highly organized and have good attention to detail.
Be able to multi-task and to prioritize workload.
Be a flexible, team-player
Arabic
Fluent
English
Fluent
French
None
Hide guidelines for wrong answers
No