Administrative Assistant (Re Advertisement), MSA035, Beirut, Lebanon

Essential Functions and Responsibilities

• Collect, process and distribute incoming and outgoing mail as well as compose and send correspondence pertaining to the LCRP portfolio.
• Keep proper archive (hard and soft copies) of all incoming and outgoing mail 
• Maintain a proper archive of all relevant LCRP documents
• Coordinate office activities and operations to ensure efficiency and compliance to MoSA policies
• Conduct clerical duties, including filing, answering phone calls and queries as well as responding to emails
• Draft, format, scan, and print relevant documents
• Schedule travel arrangements (local or international) for the MoSA LCRP team members 
• Arrange meetings and events by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Ensure internal staff reporting compliance.
• Compile, archive, and disseminate to the proper personnel the monthly reports of all LCRP staff
• Maintain a contact directory of all LCRP stakeholders
• Keep personnel records up to date and support staff recruitment exercises, when applicable. 
• Provide administrative support for the operations team.
• Submit a monthly report to the General Supervisor.
• Perform other tasks requested by the General Supervisor

Qualifications

• Bachelor's degree in business administration, public administration, human resources, or any related field. 
• 2+ years of experience in related fields of work.
• Experience in government or public institutions is desirable.
• Capacity in organizing information efficiently and synthetically.
• Strong verbal and written communication skills in English and Arabic.
• Ability to cope and work under pressure.
• Dynamic, self-motivated, conscientious, professional, devoted, honest, and discreet.
• Excellent intercultural, teamwork, and interpersonal skills.
• Respect of Confidentiality.