Associate Inter-Agency Coordination Officer (Maternity Replacement) – NOB – BEY102 – UNOPS Contract - Beirut, Lebanon

Organizational Context

The Associate Inter-Agency Coordination Officer is usually located in Country Operations, Multi-Country Offices, Regional Bureaux, and Regional Refugee Coordinator’s Office or in the Partnership and Coordination Service (PCS) in Headquarters. S/he plays a crucial support role in ensuring UNHCR’s approach to partnership and inter-agency processes are coherent. The main aim is to assist senior management, as well as partner agencies, to ensure that UNHCR can fulfil its role to support the Government to lead the refugee response, coordinate other actors - including development actors at the early stages of a refugee response - and support the adherence to UNHCR inter agency commitments in IDP situations. This should be done in line with UNHCRs Mandate, the Global Compact for Refugees, the 2019 IDP policy, and agreed inter-agency commitments. 

The Associate Inter-Agency Coordination Officer ensures that support is provided for strategic planning, assessment, monitoring and analysis, of any joint assessments or interagency plans at the field level. The incumbent will have direct contact with other staff members in the inter-agency structure from UN agencies, international and non-governmental organizations, and the government.  The post requires the ability to prioritize tasks and to organise work independently based on direction from the supervisor. The incumbent will put particular emphasis on multi-sectorial information, coverage of information sources (UN and non-UN) and contributions to programs and projects, and interagency processes and products. The incumbent will be tasked with setting up and supporting different inter agency meetings, ensuring UNHCR’s coordination role where applicable and UNHCR input where necessary. S/he will also be tasked with ensuring note taking and information sharing across a number of actors.  The incumbent may also be tasked with the collection, presentation and dissemination of agreed inter agency data and information, including that coming from various stakeholders outside of UNHCR. 

Under the supervision of the Protection Sector Coordinator, s/he will  more specifically co-chair the Social Stability Sector including through coordination with the Social Stability Sector Coordinator on the Working Group and Core Group meetings of the sector, engagement in drafting the sector strategy, reports, guidelines, other documents;  support to Protection Sector coordination including through support for the secretariat of the national PWG and CG, the follow-up with sector partners on monitoring and reporting requirements and the provision of other tasks as needed; support protection mainstreaming across other sectors, incl. through guiding sector coordinators in mainstreaming protection within their strategies, providing guidance on accountability toward affected people, reviewing  the existing Protection mainstreaming tools ; act as a referrals focal point for the Inter-Agency Coordination through continuous update and monitoring the different Inter-Agency Referral tools; compilation of quarterly referral analysis dashboards/reports, trainings and presentations for all sectors etc. 

S/he will also support the Inter-Agency Coordinator in maintaining a constant dialogue with donors on the overall funding/resource status of the humanitarian programs in close collaboration with all partner agencies (UN and NGOs).  A key tool in this regard will be the facilitation and support of periodic Inter-Agency meetings, sector or cluster  specific meetings,  as well as to support the broadening of relevant inter-agency information through meeting reports, situation updates and newsletters.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Provide support to inter agency processes, including for coordination in refugee settings and cluster coordination in IDP settings
• Include partners in any UNHCR led interagency response, respecting their respective mandates and programme priorities.
• Provide appropriate support for operational planning and forward looking coordination of the inter-agency humanitarian and development response. 
• Support the planning of adequate contingency and preparedness for new emergencies / scenarios is in place.
• Close follow up on the strategic, operational, and day to day basic assistance sector/ cluster issues.
• Coordinate the basic assistance Sector by chairing regular working groups meetings, ensuring all agencies in the sector are adequately represented, liaise closely with a wide range of donors and governmental institutions, etc. 
• Provide close guidance and support to basic assistance working groups at field level. 
• Provide analysis on key humanitarian / development issues and trends in close collaboration with the information management team.
• Conduct regular programmatic and funding gaps analysis. 
• Support the development of harmonized assessment, monitoring and evaluation activities in line with the agreed inter agency response
• Draft correspondence, documents and reports, guidance notes, background information for meetings and workshops.  
• Conduct regular field visits to support and build the capacity of field working groups as well as ensuring field perspectives underpin the sector strategy. 
• Develop a harmonized referral system for the sector in conjunction with the information management team.
• Liaise with external partners and local organizations on behalf of different sectors, the Interagency Coordination Unit, and UNHCR. 
• Lead, facilitate, and organize dedicated Sector Working Group meetings and technical task forces.  
• Prioritize tasks and organize work independently.
• Engage with all sectors and identify IA Coordination activities.
• Make recommendations on IA Coordination issues.
• Work closely with government counterparts on issues related to the basic assistance.
• Perform other related duties as required.