Organizational Setting and Work Relationships
The Filing Clerk provides clerical and administrative assistance on file management in the Operation, and to the immediate supervisor. The incumbent is normally supervised by a more senior staff within the same Unit or in Protection or Operations Data Management Units. S/he receives regular guidance and instructions from the supervisor on procedural aspects of the work. As per specific instructions, the incumbent may be required to liaise with different offices and Units within the Operation to ensure effective delivery of services and achievement of objectives. He/she provides support in the digitization project.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
Duties
- Carry out individual file management in UNHCR Offices as per relevant Standard Operating Procedures (SOPs).
- Follow SOP when moving files between the Offices, Units, and Staff.
- Record all file movement on file tracking system.
- Issue bar code to all newly created files.
- When needed ensure timely file movement between the Units, Archive and, if applicable, Warehouse.
- Ensure file storage space is periodically checked and meet safety confidentiality and safety standards.
- Ensure periodical file tracking checks take place.
- Utilize office equipment and computer as required.
- Perform other related duties as required.
Intervention Sectors
Refugees
Location
- Lebanon
- Beirut
- Beirut
Application Deadline
Organisation
Salary Range
2500 to 3000 (USD)
Contract Type
Full Time
Application Submission Guidelines
Interested qualified candidates meeting the requirements of the Job Descriptions posted online can apply as follows no later than 26 September 2021 Midnight Geneva Time.
This vacancy is administered under RALS.
Interested candidates holding UNHCR contract are requested to apply through MSRP – Self-Service – Recruiting Activities – Careers (Please search by JO# or by Location). kindly update your personal profiles with all needed information in order to be able to apply. Please consult the attached email for further guidance on personal profile updates allowing sufficient time for the profile update before the deadline.
External Candidates are invited to apply on-line and complete the mandatory motivation letter. For help with logging in to the MSRP Portal through the Intranet, or with on-line applications, please contact the Global Service Desk at globalsd@unhcr.org well before the deadline to allow sufficient time for problems to be resolved. External vacancies are posted on the external UNHCR website and applicants who do not have internal status must apply through the external UNHCR website. (Please search by JO# or by Location). External candidates are kindly requested to apply the following browsing: www.unhcr.org – Careers – Career opportunities – Other Opportunities – Vacancies – sort by Location or search by JO #.
Only short-listed candidates will be contacted. Shortlisted candidates may be required to sit for written test and/or oral interview.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). All applications will be treated with the strictest confidentiality.
Requires a Cover Letter?
Yes
Experience Requirements
1 to 2 years
Education Degree
High School
Education Degree Details
Years of Experience / Degree Level
For G3 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Not specified.
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified.
Desirable
Not specified.
Functional Skills
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
For G3 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Field(s) of Education
Not applicable.
(Field(s) of Education marked with an asterisk* are essential)
Certificates and/or Licenses
Not specified.
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified.
Desirable
Not specified.
Functional Skills
IT-Computer Literacy
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
Arabic
Fluent
English
Fluent
French
None
Hide guidelines for wrong answers
No