JO# 38691 – Senior Human Resources Associate_Finance – G7 – PN 10038178 – UNHCR Fixed-Term Appointment - Beirut, Lebanon

Organizational Setting and Work Relationships
The Senior Human Resources Associate supports the UNHCR¿s People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management. Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UNHCR¿s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.

The Senior Human Resources Associate provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care in the area of responsibility (AOR). The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential.

The Senior Human Resources Associate is usually supervised by the Associate HR Officer, HR Officer or another HR or admin staff. This position can be located in a Country Operation, Multi-Country Office, Regional Bureau or Headquarters. The incumbent supervises some support staff. The supervisor provides the incumbent with regular guidance. The incumbent works quite independently on regular assignments with an oversight from the supervisor, assisting him/her in personnel administration and other HR related matters.

The incumbent may maintain a direct working relationship with a number of units within the Division of Human Resources (DHR).

Lebanon is among the biggest Operations globally with 419 staff (US$ 43 million from Staffing Budget). Affiliated workforce is supported through a Disbursement Agreement with UNOPS regulating the engagement of +200 Personnel (+10 million dollars from Program Operations Budget). In addition, UNHCR provides support to the Government of Lebanon through provision of Personnel through Third Party Administrator (1.6 million from Program Operations Budget).

The incumbent performs a variety of functions related to Human Resources and Finance:

a. For the HR function, the incumbent provides support and assistance in the areas of operational support, workforce planning, recruitment & vacancy management. The incumbent will ensure timely provision of HR solutions and enforce compliance with UNHCR¿s Human Resources policies and procedures both for Regular and Affiliated Personnel.

b. For Finance related matters in relation to UNOP and BSO files, the incumbent is expected to provide financial management and divisional reporting between various Program, Finance, Supply and HR Sections/Units. S/he will oversee the processing of financial transactions, reconciliation of expenditure and verification of financial reports in line with financial policies and procedures. The incumbent will thus review staffing data and ensure they are correctly set up by verifying HR data and budget lines (i.e. Payroll is reviewed manually and not automated).
In addition, the incumbent will create reports and comparative analysis and check inconsistencies.  This is a senior position, and the incumbent will work independently and supervise support staff. The incumbent will directly report to the Associate HR Officer.

The vacancy thus requires a blended profile. UN and/or NGO in-depth knowledge and hands-on experience in any of the following disciplines: Finance, Program, Project Management and Project Control will be considered added value.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
Human Resources Operational Support:
- Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks. This may include:
- Administration of recruitment, assignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures.
- Update of personnel records in the Office, including MSRP entries into HR module where required.
- Assisting with recruitment and other procedures related to affiliate workforce.
- Contribution to workforce planning activities.
- Provision of a HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance.
- Enforce compliance with UNHCR¿s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.

Assignments and Talent Acquisition:
- Coordinate the recruitment of local staff including the issuance of vacancy notices and screening of the application. Prepare submissions for the review by the Assignments Committee (AC).
- Assist in organizing outreach campaigns to attract diverse applicants.

Advice to staff and contribution to an inclusive work environment:
- Build dialog and outreach with staff; answer questions, and provide information to staff as to where to go for help or ask questions.
- Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
- Assist in provision of on-boarding, induction, re-integration into the workplace and off-boarding to colleagues.
- Be proactive in identifying issues, themes and patterns affecting the workforce¿s health and welfare, including sexual harassment and abuse of authority.
- Assistance in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.

HR policies and inter-agency:
- Enforce compliance with UNHCR¿s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.
- Participate in the ICSC survey on living conditions and classification of duty stations as well as in the UN Country Team local staff salary survey and other local inter-agency HR-related fora and initiatives.

Duty of Care
- Assist in the security and medical evacuations of UNHCR personnel. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
- Administer UNHCR medical insurance plan for locally recruited staff.

- Perform other related duties as required.