Re-Advertisement: JO# 18783 – Senior Data Management Assistant – G5 – PN 10029577 – UNHCR Fixed Term Appointment - Beirut, Lebanon

ORGANIZATIONAL CONTEXT 

Eight years into the Syria crisis, Lebanon remains the country hosting the largest number of refugees per capita, with nearly 950,000  Syrian refugees registered with UNHCR, about 20,000 refugees of other origins - mostly Iraqi - and Palestine refugees under UNRWA’s mandate.  There are no formal camps for Syrian refugees in Lebanon, and refugees are living in hundreds of communities and locations across the country.

The refugee response is led by the Government and UNHCR and UNDP, supported by the international community. As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field. The structure brings together over 150 UN agencies, national and international NGO partners [over 150 actors, including UN agencies, national and international NGOs and Ministries] in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and vulnerable Lebanese communities. The Lebanon Chapter of the Response Plan falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.

The UNHCR operational response in Lebanon is one of the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. The Office has grown substantially in the past years and is currently operating with around 650 staff. Aside from the country office in the capital city of Beirut, UNHCR has field offices in Mount Lebanon, Qobayat, Tripoli, Tyre and Zahle.

UNHCR is hiring a Senior data management Assistant to provide data management support to effectively address the protection of population of concern in Lebanon

The position is normally supervised by a Professional or senior General Service staff member who provides the incumbent with regular guidance and support. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The position has no supervisory role.

The incumbent of this position will be based in Beirut and will support Data Management unit at the national and field level ensuring effective systematization and management of data to enhance monitoring of population, response and evaluation mechanisms to support the development of reliable and meaningful information products for UNHCR Lebanon.

The incumbent shall report to the National Data Management Officer, with a functional line to the Associate Data Management Officer who serves as UNHCR¿s lead for data management. The incumbent shall also work in close coordination and consultation with the UNHCR data Management staff in the field.

Contacts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are not frequent. In the Field locations, under supervision of the manager, the incumbent may play a liaison role with the national and local authorities for gathering and exchange of data.

FUNCTIONAL STATEMENT

Accountability

• The Office has reliable and up-to-date data on persons of concern.

Responsibility

• Enter data mainly related to asylum seekers, refugees and other persons of concern to UNHCR are correctly entered into the computer database.
• Prepare reports and project documents by providing information, preparing tables and drafting routine correspondence and reports.
• Assist in compilation of data and interpreting the statistics for various reports.
• Assist in the development of forms for data collection and analysis, if requested.
• Act as interpreter in the exchange of routine information and translate routine documents and correspondence as and when required.
• May be required to collect GIS data, update maps and undertake field trips to project sites.
• Perform any other duty, as requested.

Authority

• Decide on the data recorded in database.
• Decide on appropriate resolution to incidents and escalate issues to the supervisor if incident cannot be resolved within the scope of responsibility.