Registration Assistant – G4 – Bey086 - Beirut, Lebanon

      The registration assistant is a member of the registration unit within the protection section in the Branch Office. S/he is responsible for providing support and guidance to the registration units in the sub and field offices and liaises accordingly to ensure harmonization and adherence to the standard operating procedures. S/he will, in particular, provide support for registration, counseling, and detailed information to persons of concern regarding assistance and durable solutions in accordance with UNHCR policies and procedures Accountability,(key results that will be achieved) - The adherence to the standard operating procedures to ensure harmonization of registration procedures countrywide. - The registration and counseling of asylum-seekers and refugees in accordance with UNHCR policies and standards. - The identification of vulnerable asylum-seekers and refugees and their referral to other units within the office and/or implementing partners in an accurate and timely manner. - The management of expectations of asylum-seekers and refugees. Responsibility(process and functions undertaken to achieve results) - Assist the Registration manager in providing support and guidance to the field on all issues relating to registration. - Assist in developing work plans for the field, including follow up and provision of support when needed. - Assist in monitoring progress and performance of the field registration unit. - Conduct missions to the field to provide support when needed. - Follow up on administrative issues relating to Registration Unit of the Branch Office, and monitoring of activities of the field. - Compile periodic registration statistical reports. - Analyze data to ensure data quality and integrity, and report trends and issues as required. - Custodian of meeting planning, note taking and information dissemination. - Support field in conducting registration interviews. - Assist in the development of the training calendar and implementation. - Ensure quality and integrity of information captured at registration, notably through peer review of registered cases and follow up with respective Field offices; - Ensure constant and accurate upkeep of data (physical and electronic) to reflect status of persons of concern by checking that all ProGres data fields are filled in properly. - Draft routine correspondence for follow up of instructions provided by the Branch Office to analyze gaps and suggest solutions. Authority(decisions made in executing responsibilities and to achieve results) - Follow up and provide support to field offices.