Senior Finance Assistant - G5 - Fixed Term Contract - PN 10023316 - JR 2202544 - Beirut, Lebanon

Organizational Setting and Work Relationships

The Senior Finance Assistant is normally supervised by a more senior finance colleague who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.

The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information.

Moving forward, the incumbent is involved in adapting to operational changes as a result of financial instability caused by the devaluation of the local currency versus the US dollar, drastic inflation of prices, and constant changes in the Lebanon Operation. Furthermore, the incumbent will assist in the VAT claim and refund processes, lead the Third Party Administrator for Refugees' hospitalization exercise and related matters, and perform multiple financial transactions and calculations in parallel with the other Finance staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

- Maintain financial records for project or other office accounts for which responsibility is assigned.

- Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations.

- Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts.

- Prepare special reports to clarify problems or as requested for other reasons.

- Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment.

- Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments.

- Maintain contacts with local banks to clarify questions pertaining to office bank accounts.

- Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance.

- Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.

- Perform other related duties as required.