The Senior Human Resources Assistant will function under direct supervision of the Human Resources Associate FS staff, assisting in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).
Accountability (key results that will be achieved)
The workforce in the AOR is well-informed of the organisation’s human resources policies and practices.
UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.
Responsibility (process and functions undertaken to achieve results)
Assist in the recruitment of local service staff both UNHCR and UNOPS, including the arranging for the test, conducts short-listing of positions, liaises with Managers to organize the written tests and participates in interview panels and helps drafting recommendation memorandums.
Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
Update personnel related information in MSRP/HR module where this activity has been rolled out from PAPS to the respective office.
Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
Conducted induction and completes onboarding process for newly-recruited local staff
Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
Administer UNHCR medical insurance for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations.
Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
Perform other duties as required.
Authority (decisions made in executing responsibilities and to achieve results)
Initiate calculations for payments related to personnel issues in connection with the calculation of salaries and other benefits/allowances.
Initiate routine correspondence on HR matters (including communication related to contracts and corresponding extensions) for the authorizing officer’s approval.
Application Deadline
Organisation
Salary Range
Unpaid Position
Contract Type
Full Time
Application Submission Guidelines
Interested qualified external persons meeting the requirements of the attached Job Description can apply online through the following website: https://jobs.unhcr-lb.org/ no later than COB 17/05/2017.
Please note that only applications received through the above website will be accepted and no applications will be accepted through email.
Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position. Shortlisted candidates may be required to sit for written test and/or oral interview.
UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.
Requires a Cover Letter?
Yes
Education Degree
High School
Education Degree Details
Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.
Completion of secondary education with certificates in secretarial and administrative training.
Minimum 5 years of previous relevant work experience.
Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
Fluency in English and working knowledge of another relevant UN language or local language.
DESIRABLE QUALIFICATIONS & COMPETENCIES.
Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.
Working knowledge of other UN language(s).
Field experience with UNHCR and/or with other humanitarian organizations is an asset.
High IT affinity and working experience of PeopleSoft/MSRP.
Completion of secondary education with certificates in secretarial and administrative training.
Minimum 5 years of previous relevant work experience.
Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.
Fluency in English and working knowledge of another relevant UN language or local language.
DESIRABLE QUALIFICATIONS & COMPETENCIES.
Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.
Working knowledge of other UN language(s).
Field experience with UNHCR and/or with other humanitarian organizations is an asset.
High IT affinity and working experience of PeopleSoft/MSRP.
Arabic
Fluent
English
Fluent
Hide guidelines for wrong answers
No