Senior Inter-Agency Assistant – G5 – Hrf019 – Beirut

Overall coordination of the inter-agency response rests with UNHCR, with UN agencies and NGOs playing critical roles according to their respective expertise.  The Senior Inter-Agency Assistant assists the coordinators of health, WASH, shelter and basic assistance sectors in the day-to-day management of the inter-agency response to the needs of Syrian refugees, Palestine refugees from Syria, Lebanese returnee and vulnerable host communities at national and regional levels.  This would involve direct contact with other staff members in the inter-agency structure from UN agencies, international and non-governmental organizations, and the government.  The post requires the ability to prioritize tasks and to organize work independently based on direction from the Supervisor. The supervisor of the post is the Associate inter-agency coordinator.     FUNCTIONAL STATEMENT. Describe the accountabilities, responsibilities and authorities associated with the position. Accountability (key results that will be achieved) The health, WASH, shelter and basic assistance sector coordinators are appropriately supported to provide leadership within their respective sectors. Agenda of the sector coordinators and their sectors are kept up to date and relevant. Information management for the respective sectors is kept up to date. Responsibility (process and functions undertaken to achieve results)   Manage the flow of information to/from the respective sectors; identify priority matters that need to be urgently addressed by the coordinators. Arrange appointments and maintain the sector calendars, receive visitors, place and screen telephone calls and answer queries with discretion. Organize and maintain the calendar of sector meetings, draft the agenda and minutes of sector meetings, note action points agreed on at the meetings and bring to the attention of the respective coordinators for follow-up. Compile and maintain a contact list of inter-agency focal points and agencies for the respective coordinators. Draft non-substantive correspondence and ensure follow-up. Prepare background information for meetings to be attended by the coordinators (i.e. agenda, information on the person/organization, information on the topic). Maintain the electronic and paper-based filing systems for the respective sectors. Ensure timely administrative procedures regarding field missions (security clearance, mission request, etc.). Ensure data and information management tools and reports are kept up to date. Perform other related duties as required. Authority (decisions made in executing responsibilities and to achieve results) Liaise with external partners and local organizations on behalf of UNHCR sector leadership in WASH, health, shelter and basic assistance.