Senior Public Information Assistant - G5 - Bey001 - Beirut

The incumbent will be supervised by the Communication / PI Officer. S/he will have frequent contacts involving the exchange of a wide range of information with colleagues within UNHCR as well as media, international organizations, academic institutions and private individuals. Accountability (key results that will be achieved) - Media and local situation regarding UNHCR's work is regularly monitored.- An organized, comprehensive PI portfolio containing all physical and soft PI materials is developed and maintained. Responsibility (process and functions undertaken to achieve results)- Follow-up on Administrative and Logistical arrangements to organise press briefings and other events, such as workshop and conferences.- Contribute to the gathering of information material for public awareness campaigns and for the preparation of in-house bulletins, newsletters and information kits- Liaise with printing houses to produce brochures and publications published by the office.- Draft routine correspondence and texts for the office's maintain information databases, minutes of meetings- Compile and distribute a daily news clipping service- Organize / archive the PI office files and records in a searchable way;- Maintain up-to-date filing system and appointments diary.- Assist in requisition of office supplies;- Keep an inventory record of all visibility material and ordering missing items accordingly- Hand distribution of visibility material to staff; produce visibility material locally;- Translate various material from English to Arabic and vice versa;- Any other responsibilities/functions deemed necessary or as delegated by the Head of the office and/or Supervisor in order to meet the level of the services in the organization Authority (decisions made in executing responsibilities and to achieve results) - Have access to UNHCR Communication / PI systems.- Advise on administrative requirements for external missions and other PI jobs.