Senior Resettlement Assistant – G5 – TRI011 – UNOPS Contract - Tripoli, Lebanon

General Background

Brief description of the national, sector-specific or other relevant context in which the individual contractor will operate

The Senior Resettlement Assistant position is located in the UNHCR Tripoli Office. Under the supervision of the Associate Resettlement Officer, the incumbent’s primary role is to assist the supervisor in effective resettlement delivery in accordance with the UNHCR Resettlement Handbook, UNHCR Manual and relevant policy papers and publications. The incumbent provides important clerical and administrative support to resettlement operations and may as required take part in assessing cases for resettlement and conducting interviews. S/he maintains frequent contacts with the supervisor, relevant colleagues within the Office and the UNHCR Qobayat Field Office to exchange information and discuss issues on resettlement cases. Some contacts and communication at a working level are made with the UNHCR Branch and Regional Office as well as with other operating partners regarding resettlement issues.

regarding resettlement issues. The candidate needs to demonstrate solid communication skills and excellent English drafting and analytical skills. 

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Purpose and Scope of Assignment

Concise and detailed description of activities, tasks and responsibilities to be undertaken, including expected travel, if applicable

Responsibility (process and functions undertaken to achieve results)

Carry out preliminary interviews and initial assessments to process refugees for resettlement following established procedures.

Prepare written documentation for resettlement submission; ensure that records / files of individual cases are updated in a systematic and timely manner.

Assess and review individual resettlement cases and prepare individual / group submission for scrutiny by the supervisor.

Provide persons of concern (PoC) with up-to-date and accurate information on UNHCR’s resettlement policies and procedures.

Comply with UNHCR’s standard operating procedures on resettlement, ensuring timely action on cases.

Follow up on cases from time of submission to final decision and departure; ensure effective in-country communication on the status and follow-up on PoC being considered for resettlement.

Coordinate travel and departure arrangements for refugees accepted for resettlement.

Organize logistical support for governments undertaking resettlement missions.

Provide administrative support for resettlement-related training activities, including organization of resettlement workshops and meetings as required.

Maintain accurate resettlement statistics as well as up-to-date records on individual cases; assist in the preparation of reports.

Draft / type routine correspondence to Field Offices / Multi-Country Offices / Headquarters.

Systematically apply an Age, Gender and Diversity perspective in all aspects of the resettlement process; comply with UNHCR policy and guidelines on HIV/AIDS.

Perform other related duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

Recommend eligible cases for resettlement consideration.

Provide counselling to PoC.

Monitoring and Progress Controls

Clear description of measurable outputs, milestones, key performance indicators and/or reporting requirements which will enable performance monitoring

Accountability (key results that will be achieved)

Assist in mitigating resettlement fraud by reporting suspected fraud.

Assist in maintaining and updating proGres database and provide technical support.