Senior Supply Assistant - G5 - Qob012 - Qobayat

  Moving forward, partners are making significant efforts to ensure that available resources reach the most vulnerable including through the targeting of assistance across all sectors and new programming efficiencies such as the introduction of cash assistance. UNHCR also continues to integrate direct support to government institutions and communities most impacted by the refugee influx into its programming to help facilitate continued social cohesion and receptivity towards refugees. The incumbent is supervised by a Senior Officer who provides regular guidance. S/he works independently on routine tasks while follows instructions of the supervisor or more complex issues. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate the operation. The incumbent will be serving North Lebanon operation while he/she will be located in Qobayyat office; the duty of the incumbent is to support the management of material resources within the geographical area covered by the office while exercising efficiency in the use of those resources.   2.2FUNCTIONAL STATEMENT. Describe the accountabilities, responsibilities and authorities associated with the position.   Accountability (key results that will be achieved)   - UNHCR delivers timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures.   Responsibility (process and functions undertaken to achieve results)   Strategy - Apply UNHCR's procurement strategy when planning for purchase of important commodities and services.   Operational Support - Initiate custom clearance of consignments, draft exemption requests, and liaise with local agent. - Support warehouse management, and assist with planning and goods deliveries, and provide information on the status of requests and the availability of items in the supply chain. - Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.   Infrastructure Support - Examine Purchase Requests to ensure conformity and liaise with requesters. - Prepare quotation requests and tenders, produce bid-tabulations from tenders and prepare Purchase orders for approval. - Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. - Provide information on all procurement activities within area of responsibility. - Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE, Physical verification of PPE, preparation of agreements, preparation of disposal forms, and assistance with disposal of PPE. - Produce standard asset management reports and other asset information, periodically and when requested.     Business Support - Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making. - Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service required by the organisation.   Authority (decisions made in executing responsibilities and to achieve results)   -  Identify and assess vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases. -  Determine routes and delivery schedules to meet demand in the most timely manner.