Supply Assistant - G4 - Hrs023 (Unhcr Contract)

Operational Support -         Initiate custom clearance of consignments, draft exemption requests, liaise with local agent, support warehouse management, assist with planning and goods deliveries and provide information on the status of requests and the availability of items in the supply chain. -         Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request.   Infrastructure Support -         Examine Purchase Requests to ensure conformity and liaise with requesters. -         Prepare quotation requests and tenders, produce bid-tabulations from tenders, and prepare Purchase orders for approval. -         Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services. -         Provide information on all procurement activities within area of responsibility. -         Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulations including registration and marking of new PPE, physical verification ofPPE, preparation of agreements, and preparation of disposal forms, and assistance with disposal ofPPE. -         Produce standard asset management reports and other asset information, periodically and when requested.   Business Support -         Identify and assess vendors based on their capability for delivering commodities and services. Maintain vendor and item master databases. -         Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making. -         Any other responsibility deemed necessary or as delegated by the Supervisor in order to meet the level of service requires by the organisation.