Assistant Cashier

UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST – UNRWA   UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 millionPalestinerefugees living in the Gaza Strip, the West Bank,Jordan,Lebanon, and theSyrianArabRepublic. The Agency is committed to assistingPalestinerefugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in theMiddle Eastwith over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities – as teachers, doctors, nurses or social workers. Assistant Cashier   Location Lebanon Field Office Type of Appointment Fixed Term – Three Years Deadline for Application 04 July 2013 Vacancy Announcement Number 30/2013 Grade 10 Department/Division Finance Department / Treasury Division   MAIN RESPONSIBILITIES In accordance with Agency policy and procedures, the incumbent:   (A)     Assists the Cashier in preparing bank transfer payments either by Electronic Fund Transfers (EFT) being used for fund transfer by local or International banks or through written requests; (B)     Assists the Cashier to enter cash receipt vouchers into General Ledger (GL) and Accounts Payable (AP) modules to account for all receipt of cash and cheques and monthly credit interest; (C)     Assists the Cashier to pay temporary assistants and casual laborers monthly wages after cashing their payroll cheques from the bank; (D)     Prints cheques and completes the full authorization and delivers them to the payee and maintains records for cheque books received from the bank; (E)     Assists the Cashier in maintaining records of cash position of current accounts and reports to his/her supervisors for funding purposes; checks interest received on UNRWA HQs bank accounts and accrues interest at period end, raises transfer vouchers covering movement of funds and checks outstanding items on bank statements; (F)      Responds to staff members, suppliers and contractors’ queries regarding their claims, invoices, entitlements and outstanding balances and provides them with financial statement as requested;            (G)     Follows-up out-standing banking issues with the Agency banks and cash cheques and collect money for the Agency; (H)     Processes all payments from the imprest funds under his/her custody and ensures replenishment on timely manner and prepares necessary imprest funds reports; (I)        Acts for the Cashier during the latter’s absence; (J)       Performs such other duties as may be assigned.   PERSONAL & PROFESSIONAL COMPETENCIES (A)   Academic and Professional        Two years diploma in accounting, business and office practice or business administration.   (B)   Experience Five years experience in handling cash or in clerical finance work   (C)   Language Good knowledge of spoken and written English and Arabic.   (C)   Competencies i)      Ability to use a computer and work on various spreadsheet applications such as Excel and Access; ii)     Ability to cope with multiple tasks effectively; iii)   Effective oral communication; iv)    Ability to identify clients’ needs and to offer appropriate solutions and establish and maintain productive partnership with clients.   DESIRABLE QUALIFICATIONS i)      AAT or any technician professional qualification; ii)     Certificate in a computer related course.   ADDITIONAL INFORMATION i)      Possession of a valid driving license; ii)     Willingness to work beyond regular working hours.   CONDITIONS OF SERVICE Salary: Monthly basic salary L.L. 1,710,520.- Contract Duration: Fixed term-Three years Holidays: 30 days annual leave Dependency allowance: Dependent spouse: L.L 60,000 per month     Dependent child: L.L 33,000 per month Pension:  Provident Fund contribution   EQUIVALENCY Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered.   RECRUITMENT PROCESS The Recruitment process is based on the Agency’s strategy to obtain the best qualified and suitable employees through a competitive recruitment process. After the deadline for receiving applications, all applications will be reviewed by the Human Resources Office and the Hiring Department.  Short-listed candidates who fully meet the required criteria shall undergo technical/practical tests and the candidates with the highest passing scores will then be invited to interview (see “Technical and Practical Tests Required” below). The final recommendation for selection is based on the test results, interview assessment, Agency priorities and needs and the candidates’ profiles. For all posts, the weight allocated for the technical/practical tests (listed below) is 60% and for the interview is 40%.    GENERAL INFORMATION UNRWA is an equal opportunity employer and welcomes applications equally from men and women. It is Agency Policy to give full consideration to qualified disabled candidates whose disability does not impact their ability to perform the duties and responsibilities of the post.   As a member of the United Nations system, UNRWA maintains a close relatives’ policy.  In this regard, if a candidate has a close relative (mother, father, brother, sister, son or daughter) who is already employed by the Agency, he/she can only be employed if the Agency is unable to find another suitable candidate.   UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment. الأونروا هي منظمة تابعة للأمم المتحدة، وهي منظمة تفترض من موظفيها الالتزام بأعلى معايير الاستقامة والحياد والنزاهة. ويشمل ذلك احترام مبادئ حقوق الإنسان واحترام التنوع وتبني الوسائل غير العنيفة في حل كافة أشكال النزاعات.  المتوقع من موظفي الأونروا أن يقوموا بدعم هذه القيم في كافة الأوقات، سواء في أماكن العمل أم خارجه. إن أولئك الأشخاص الذين يتمتعون بالالتزام الكامل وغير المشروط بهذه القيم هم فقط الذين ينبغي أن يتقدموا بطلباتهم للعمل لدى الأونروا. الأنروا هي بيئه عمل لا يسمح فيها بالتدخين.   Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. If the post is a project funded post (this will be indicated in the vacancy), an internal candidate with a temporary-indefinite or fixed-term appointment selected for this post will not retain his/her current contractual status and entitlements in accordance with current letter of appointment and applicable Area Staff Rules. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.   TECHNICAL & PRACTICAL TESTS REQUIRED Short-listed candidates will sit for two tests: Computer based technical test (100%); Computer test (Pass/Fail), which includes (Intermediate level: MS. Excel 2003).   The top 5 scoring candidates in the computer based technical test given that (i) none have scored less than 50%, and (ii) none have failed the computer test, will be invited for an interview.      HOW TO APPLY If you have the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestinerefugees, then register on http://jobs.unrwa.org by creating a personal profile and completing the UNRWA Personal History Form. Only applications received through this website will be considered and the system will not allow applications after the deadline. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted –“سيتم الإتصال فقط بالأشخاص الذين تنطبق عليهم متطلبات الوظيفة”. The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts. For any queries please send an email to: recruitmentquestions@unrwa.org. Please apply as requested above, do not send your CV To this email address. يرجى تقديم الطلبات حسب التعليمات اعلاها وعدم ارسال السيرة الذاتية الى هذا البريد الالكتروني.     Date of issue: 05 June 2013