Registration Clerk

UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST – UNRWA   UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 million Palestine refugees living in the Gaza Strip, the West Bank, Jordan, Lebanon, and the Syrian Arab Republic. The Agency is committed to assisting Palestine refugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in the Middle East with over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities – as teachers, doctors, nurses or social workers. Registration Clerk   Location Saida & Tyre Employment Services Centre Type of Appointment Contractor  (2 posts) Roster (total of 10 persons) Deadline for Application 16 April 2014 Vacancy Announcement Number 977/2014 Department/Division Education Department    PLACE IN THE ORGANIZATION The incumbent reports technically and administratively to the Employment Service Centre (ESC) Supervisor.   EMPLOYMENT SERVICES CENTRE MISSION à The ESCs’ objectives are: The reinforcement of Palestine refugees’ employability through referral to adequate vocational and skill training providers; apprenticeships and on-the-job training programmes; and job coaching services.   à  The second objective is the direct delivery of employment services with referral of jobseekers to quality placements.   Activities of the ESC include: registration of jobseekers and vacancies; conduction of rapid assessments of local labour markets to identify skills and professions required; offering information and counselling on job-search; match job seekers with vacancies; referring interested workers to training programmes, social services and other relevant employment support initiatives and institutions.   MAIN RESPONSIBILITIES In accordance with established Agency policy and procedures, and under the overall supervision of the Employment Supervisor, the Registration Clerk is responsible for the registration activities of the Employment Service Centre. The Registration Clerk reports administratively and technically to the ESC Supervisor. Precisely, the Registration Clerk role is to: (A)     Process with the registration of jobseekers to the ESC database; (B)     Assist in maintaining the computerized database up to date, by entering, amending and retrieving information about jobseekers; (C)     Maintains the general files and various registers as required such as inventory listings personnel records of the respective staff, job files and correspondences exchanged with other departments/divisions/sections/units; (D)     Prepare, verifies, maintains and update records in prescribed formats for use by the respective staff; creates using standard computer applications, back up of records; (E)     Perform other duties as may b assigned by the ESC Supervisor (such as organization of events, workshops, etc.)   PERSONAL & PROFESSIONAL COMPETENCIES (A)   Academic and Professional i)      Completion of full secondary education; ii)     Successful completion of a formal training course in data entry.   (B)   Experience        A minimum of two years relevant work experience in clerical and data entry work.     (C)   Language        Good Command of spoken and written English and Arabic.   CONDITIONS OF SERVICE Salary: Monthly salary (full package) USD $800.- Contract Duration; Nine months (Renewable subject to availability of Funds) to: -          Fill two vacant posts: Saida Employment Services Centre (one post) and Tyre Employment Services Centre (one post); -          Establish a roster of 10 persons (five persons for each of Saida and Tyre areas).   EQUIVALENCY Candidates with an equivalent combination of relevant academic qualifications, professional training and progressive work experience may also be considered.   GENERAL INFORMATION UNRWA is an equal opportunity employer and welcomes applications equally from men and women. It is Agency Policy to give full consideration to qualified disabled candidates whose disability does not impact their ability to perform the duties and responsibilities of the post. Priority will be given to fully qualify registered Palestinian refugees. Prior to the commencement of services, the consultant shall confirm and acknowledge in writing, and provide proof of the existence of, self-procured adequate private insurance against medical, disability and accident for the duration of the contract. As a member of the United Nations system, UNRWA maintains a close relatives’ policy.  In this regard, if a candidate has a close relative (mother, father, brother, sister, son or daughter) who is already employed by the Agency, he/she can only be employed if the Agency is unable to find another suitable candidate.   UNRWA staff members with fixed term appointments may apply for any consultant/contractor consultancy while in service. Upon selection, a staff member may be offered the consultant/contractor contract upon resignation from fixed term appointments and a three month break-in-service. Candidates who are no longer employed by the Agency must have a minimum of 3 months break-in-service, before they apply to any consultant/contract positions.   UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staffs are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment. الأونروا هي منظمة تابعة للأمم المتحدة، وهي منظمة تفترض من موظفيها الالتزام بأعلى معايير الاستقامة والحياد والنزاهة. ويشمل ذلك احترام مبادئ حقوق الإنسان واحترام التنوع وتبني الوسائل غير العنيفة في حل كافة أشكال النزاعات.  المتوقع من موظفي الأونروا أن يقوموا بدعم هذه القيم في كافة الأوقات، سواء في أماكن العمل أم خارجه. إن أولئك الأشخاص الذين يتمتعون بالالتزام الكامل وغير المشروط بهذه القيم هم فقط الذين ينبغي أن يتقدموا بطلباتهم للعمل لدى الأونروا. الأنروا هي بيئه عمل لا يسمح فيها بالتدخين.   As an Area post, preference will be given to local candidates already based in the duty station of the post.   TECHNICAL & PRACTICAL TESTS REQUIRED Short-listed candidates will sit for one test: Written technical test (100%).   The top 30 scoring candidates (Saida area: top 15 – Tyre area: top 15) in the written technical test given that none have scored less than 50%; will be invited for an interview.    HOW TO APPLY If you have the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.org by creating a personal profile and completing the UNRWA Personal History Form; it is the responsibility of the candidates (internal and external) to make sure that their Personal History Form is duly completed with the needed information before they apply as amendments to the Form will not be accepted after the deadline of the vacancy announcement. Only applications received through this website will be considered and the system will not allow applications after the deadline. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted –“سيتم الإتصال فقط بالأشخاص الذين تنطبق عليهم متطلبات الوظيفة”. The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts. For any queries please send an email to: recruitmentquestions@unrwa.org. Please apply as requested above, do not send your CV To this email address, all cvs sent to this email address will be automatically ignored. يرجى تقديم الطلبات حسب التعليمات اعلاها وعدم ارسال السيرة الذاتية الى هذا البريد الالكتروني, سيتم تجاهل السير الذاتية التي ترسل الى هذا العنوان تلقائيا. or contact the recruitment unit on 009611840490.   Date of issue: 03 April 2014