Beirut - Administration Officer (Facility, Travel, Fleet)

Job Context:

The position will be based in Beirut Country Office. The incumbent will report directly to the Head of Administration and Protocol and under the overall supervision of the Deputy Country Director for Support Services in Beirut Country Office.

Job Purpose:

To support the delivery of quality, customer-focused, value for money administrative services pertaining to Facility Management, Travel and Fleet for WFP Operations in Country Office and extend technical Support to Field Offices.

Duration of Assignment:

The Administration Officer (Facility, Travel, Fleet) will be contracted for an initial term of 12 months. Contract may be extended based on business need and satisfactory performance.

Key Responsibilities (not all-inclusive, nor exhaustive):

Within delegated authority and under the direct supervision of the Head of Administration and Protocol and the overall supervision of the Deputy Country Director for Support Services, the incumbent will perform the following duties:

1. Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.

2. Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives.

3. Collate data and prepare data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.

4. Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.

5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy.

6. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

7. Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.

8. Maintain the partnership with WFP stakeholders, other UN agencies and local government offices.

9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

10. Perform other related duties as required

DESIRED SKILLS AND KNOWLEDGE:

• Has gained experience in administration.

• Has demonstrated a high level of proficiency in WFP administrative operating standards in day to day work.

• Has provided coaching or training to new staff members within area of expertise.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

                     Education:  Advanced University degree (i.e. Master's degree or higher) in Business/Public Administration, Engineering, or other relevant field relating to office management and administration or first university degree (i.e. Bachelor's degree) with additional years of related work experience or trainings/courses.

Experience: One or more years of postgraduate professional experience (after completion of Advanced University degree) in Business Administration and Facility Management, or, three (3) years or more after completion of First University degree. UN experience is highly desirable.

Language: Fluency in both oral and written communication in English and Arabic. Knowledge of French is an advantage.