HR Assistant (Talent Acquisition) SC5 - Beirut

Within delegated authority and under the direct supervision of the National HR Officer and the overall supervision of the Head of HR, the incumbent’s main accountabilities and responsibilities involve the following:

•    Responsible for administering the end-to-end recruitment and selection of locally recruited positions (SC/SSA/UNV/Interns), including set-up of pre-hiring meetings, preparation of Vacancy Announcements, longlisting, coordination of assessment, Interviewing and reporting, under close supervision of the HR Officer; 
•    Maintain ongoing communication and follow-up with hiring manager to ensure timely actions and closure of positions, in line with established timelines; 
•    Ensure excellent candidate engagement throughout the selection process, including timely and qualitative communication upon closure of the position; 
•    Liaise effectively with ‘sourcing expert’ colleagues in the Regional Bureau, to ensure a solid pool of candidates; 
•    Support with the effective roll-out of new online assessment tools, by coordinating access and roll-out with relevant team members and by collecting relevant data to analyze tool’s effectiveness/impact;
•    Ensure updated and qualitative recruitment trackers, including key metrics/data on the selection process (timelines, recruitment source, etc.) for all positions; 
•    Support with the development of an HR Operations dashboard, leveraging available analytics tools (i.e. Tableau) and working together with other team members. 
•    Ensure completed and organized online recruitment files are available for all positions, as well all contractual documents are accurately uploaded on the HR Personnel records of selected individuals, in close coordination with other HR members. 
•    Assist the HR Officer with contract management for International Consultants and International Short-term Professionals, by preparing standard communication, collect documents and prepare contracts, incl. ensuring timely appointment in WINGS and effective communication with corporate Contracts Branch (HRMOC) colleagues.
•    Facilitate a smooth onboarding for all ‘new’ joiners, in close coordination with the HR team. 
•    Ensure close follow-up is being done with all ‘new’ joiners, their direct supervisors and related head of unit and highlight any training or performance gap at early stages
•    Perform other duties as required.